The Correct Format for a Cover Letter in 2025 (With Example)
Master the 2025 cover letter format with proven structure, ATS optimization, and a complete example that gets interviews. Includes font choices and common mistakes to avoid.
By PitchMeAI Editorial Team
FAQ
How long should a cover letter be in 2025?
A cover letter should be one page maximum with 250–400 words, typically consisting of 3–4 focused paragraphs. Employers prefer concise, well-structured letters that respect their limited review time.
How do I address a cover letter when I don't know the hiring manager's name?
Use "Dear Hiring Manager," as a gender-neutral, professional salutation. However, always try to find the specific person's name through LinkedIn, the company website, or by calling the organization before resorting to a generic greeting.
How can I include keywords for ATS without sounding robotic?
Extract keywords from the job description and weave them naturally into your achievement stories. Use the Past-Present-Future framework to create a cohesive narrative, and always read your letter aloud to ensure it sounds authentic rather than keyword-stuffed.
Should I use a template or write a new cover letter for each job?
Use a reusable template for structure and formatting (60–80% of content), but personalize 20–40% for each application. Spend 5–10 minutes customizing the greeting, opening hook, specific examples, and closing to demonstrate genuine interest in that particular role and company.
What mistakes most commonly cause cover letter rejection?
The top mistakes are spelling and grammar errors (76% of HR professionals auto-reject for typos), generic greetings without personalization, missing job-specific keywords, repeating your resume verbatim, using clichés without evidence, and exceeding one page in length.