Message To Hiring Manager: How to do it (Updated October 2025)
Learn how to message hiring managers effectively and stand out from other applicants. Find contact info, craft compelling emails, and increase your interview chances.
By PitchMeAI Editorial Team
FAQ
When should I message a hiring manager after applying?
Send your message within 24-48 hours of submitting your application. This timing ensures your application is still fresh in the system while demonstrating immediate interest in the role.
How do I find a hiring manager's email address?
You can find emails manually by identifying the hiring manager on LinkedIn, discovering the company's email pattern through Google searches, and verifying with tools like Hunter.io. Alternatively, tools like PitchMeAI automate this process and provide verified emails instantly.
How long should my message to a hiring manager be?
Keep your message between 150-200 words maximum. Hiring managers are busy, so a concise email that highlights your relevant value and requests a brief conversation is most effective.
What should I write in the subject line?
Use a simple, direct subject line like "Quick note about the [Role Title] position" or "Following up on my [Role Title] application." Avoid being overly creative or vague—clarity helps your email get opened.
What if the hiring manager doesn't respond to my message?
Wait 5-7 business days, then send one polite follow-up. If you still don't hear back, move on to other opportunities. Not every message gets a response, but the effort still demonstrates initiative and can leave a positive impression for future openings.