Assistant to the COO

RiverSpring Living · Bronx, NY

On site
Full-time
$75,000 / year
Bronx, NY

Job highlights

Support COO operations and administrative functions.
Manage COO calendar and schedule meetings.
Handle correspondence and prepare documents.
Liaise with internal/external stakeholders.
Requires 5+ years assistant experience.

About the role

Assistant to the COO

RiverSpring Living is seeking an Assistant to the COO to join our dynamic team! The RiverSpring Living campus is set on 32 acres overlooking the Hudson River, in Riverdale, New York. RiverSpring Living provides a full range of care solutions including nursing home care, assisted living programs, senior housing, rehabilitation services and specialized services such as elder abuse prevention and memory care.

Position Overview

The Assistant to the Chief Operating Officer (COO) reports directly to the COO and provides administrative support to ensure the efficient operation of the office. This role assists with routine communication between departments, as directed by the COO. Responsibilities include managing the COO’s calendar, maintaining distribution groups and contact lists, scheduling meetings, and preparing basic correspondence and materials. The Assistant organizes and prioritizes assigned tasks to ensure timely and accurate completion of day-to-day administrative functions.

Key Responsibilities

Reconciles corporate credit card statements for the COO.
Coordinates scheduling and logistical arrangements for meetings, conferences, events, and tours, including internal and external functions.
Maintains administrative manuals and records related to executive and administrative office functions.
Coordinates conference arrangements, including registrations, travel, itineraries, and transportation.
Prepares routine correspondence, and other documents as requested.
Maintains subscriptions, publications, and related records for the COO’s office.
Manages incoming calls and messages for the COO.
Assists with personnel-related administrative matters, maintaining strict confidentiality.
Receives and routes inquiries from residents, families, and staff to the appropriate department, ensuring follow-up as needed.
Serves as a liaison with external consultants, vendors, and other stakeholders.

Qualifications

Bachelor’s degree (BA/BS) preferred.
Minimum of five (5) years of experience as an Assistant or Administrative Assistant, preferably in a healthcare or corporate setting.
Strong written and verbal communication, interpersonal, and organizational skills required.
Ability to read, analyze, and interpret a variety of documents, including reports and correspondence.
Ability to respond to inquiries from internal and external stakeholders in a professional and timely manner.
Proficient in preparing routine correspondence, reports, and presentation materials in a clear and consistent format.
Ability to communicate effectively with all constituents, including residents, families, staff, visitors, vendors, and external partners.
Proficiency in Microsoft Office, Outlook, and payroll/timekeeping systems; especially proficient in Excel, PowerPoint and Teams.
Demonstrated ability to maintain discretion and handle confidential information appropriately.

Disclaimer

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Management reserves the right to modify or assign other duties as necessary.

Compensation

Annual Salary: $68,300 - $75,000. Benefits include health insurance, retirement plans, paid time off, and professional development opportunities.

Key skills/competency

Executive Administrative Support
COO Support
Calendar Management
Meeting Coordination
Correspondence Preparation
Confidentiality
Microsoft Office Suite
Interpersonal Skills
Organizational Skills
Healthcare Administration

Skills & topics

Assistant to the COO
COO Support
Executive Assistant
Administrative Assistant
Healthcare Administration
RiverSpring Living
Bronx Jobs
New York Jobs
Calendar Management
Meeting Coordination

How to get hired

Tailor your resume: Highlight your 5+ years of experience as an Assistant, emphasizing healthcare or corporate settings and proficiency in Microsoft Office Suite.
Craft a compelling cover letter: Showcase your strong communication, organizational, and confidentiality skills, and express your interest in supporting the COO at RiverSpring Living.
Prepare for interviews: Be ready to discuss your experience managing calendars, coordinating meetings, and handling sensitive information with discretion.
Demonstrate your skills: During the interview process, provide specific examples of how you've successfully managed administrative tasks and supported senior executives.

Technical preparation

Master Microsoft Office Suite (Excel, PowerPoint, Teams).,Familiarize with payroll/timekeeping systems.,Practice scheduling and calendar management.,Review document analysis and preparation.

Behavioral questions

Describe handling confidential information.,How do you prioritize tasks under pressure?,Give an example of strong communication.,How do you liaise with stakeholders?

Frequently asked questions

What are the main responsibilities of an Assistant to the COO at RiverSpring Living?: The Assistant to the COO at RiverSpring Living primarily provides administrative support to the COO. This includes managing the COO's calendar, scheduling meetings, preparing correspondence and materials, reconciling credit card statements, coordinating logistics for events, and acting as a liaison with external consultants and vendors. Maintaining strict confidentiality is also a key aspect of this role.
What qualifications are needed for the Assistant to the COO position at RiverSpring Living?: RiverSpring Living prefers candidates with a Bachelor's degree and a minimum of five years of experience as an Assistant or Administrative Assistant, preferably in a healthcare or corporate setting. Essential skills include strong written and verbal communication, interpersonal and organizational abilities, proficiency in Microsoft Office (Excel, PowerPoint, Teams), and the ability to handle confidential information with discretion.
Is this a full-time position at RiverSpring Living?: Yes, the job description explicitly states that the Assistant to the COO position is an 'Immediate Full Time Opportunity' at RiverSpring Living.
What is the work location for the Assistant to the COO role?: The Assistant to the COO role is located in Bronx, New York, on the RiverSpring Living campus, which is situated in Riverdale, New York, overlooking the Hudson River.
What kind of benefits does RiverSpring Living offer for this position?: RiverSpring Living offers benefits that include health insurance, retirement plans, paid time off, and professional development opportunities for the Assistant to the COO position.
How important is confidentiality for the Assistant to the COO role at RiverSpring Living?: Confidentiality is extremely important. The job description highlights that the Assistant to the COO will be assisting with personnel-related administrative matters and must maintain strict confidentiality, and also demonstrated ability to maintain discretion and handle confidential information appropriately.
What software proficiency is required for the Assistant to the COO at RiverSpring Living?: Proficiency in Microsoft Office Suite is required, specifically mentioning Excel, PowerPoint, and Teams. Additionally, experience with Outlook and payroll/timekeeping systems is noted.

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About the role

Assistant to the COO

Position Overview

Key Responsibilities

Reconciles corporate credit card statements for the COO.
Coordinates scheduling and logistical arrangements for meetings, conferences, events, and tours, including internal and external functions.
Maintains administrative manuals and records related to executive and administrative office functions.
Coordinates conference arrangements, including registrations, travel, itineraries, and transportation.
Prepares routine correspondence, and other documents as requested.
Maintains subscriptions, publications, and related records for the COO’s office.
Manages incoming calls and messages for the COO.
Assists with personnel-related administrative matters, maintaining strict confidentiality.
Receives and routes inquiries from residents, families, and staff to the appropriate department, ensuring follow-up as needed.
Serves as a liaison with external consultants, vendors, and other stakeholders.

Qualifications

Bachelor’s degree (BA/BS) preferred.
Minimum of five (5) years of experience as an Assistant or Administrative Assistant, preferably in a healthcare or corporate setting.
Strong written and verbal communication, interpersonal, and organizational skills required.
Ability to read, analyze, and interpret a variety of documents, including reports and correspondence.
Ability to respond to inquiries from internal and external stakeholders in a professional and timely manner.
Proficient in preparing routine correspondence, reports, and presentation materials in a clear and consistent format.
Ability to communicate effectively with all constituents, including residents, families, staff, visitors, vendors, and external partners.
Proficiency in Microsoft Office, Outlook, and payroll/timekeeping systems; especially proficient in Excel, PowerPoint and Teams.
Demonstrated ability to maintain discretion and handle confidential information appropriately.

Disclaimer

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Management reserves the right to modify or assign other duties as necessary.

Compensation

Annual Salary: $68,300 - $75,000. Benefits include health insurance, retirement plans, paid time off, and professional development opportunities.

Key skills/competency

Executive Administrative Support
COO Support
Calendar Management
Meeting Coordination
Correspondence Preparation
Confidentiality
Microsoft Office Suite
Interpersonal Skills
Organizational Skills
Healthcare Administration

How to get hired

Tailor your resume: Highlight your 5+ years of experience as an Assistant, emphasizing healthcare or corporate settings and proficiency in Microsoft Office Suite.
Craft a compelling cover letter: Showcase your strong communication, organizational, and confidentiality skills, and express your interest in supporting the COO at RiverSpring Living.
Prepare for interviews: Be ready to discuss your experience managing calendars, coordinating meetings, and handling sensitive information with discretion.
Demonstrate your skills: During the interview process, provide specific examples of how you've successfully managed administrative tasks and supported senior executives.

Frequently asked questions

What are the main responsibilities of an Assistant to the COO at RiverSpring Living?

The Assistant to the COO at RiverSpring Living primarily provides administrative support to the COO. This includes managing the COO's calendar, scheduling meetings, preparing correspondence and materials, reconciling credit card statements, coordinating logistics for events, and acting as a liaison with external consultants and vendors. Maintaining strict confidentiality is also a key aspect of this role.

What qualifications are needed for the Assistant to the COO position at RiverSpring Living?

RiverSpring Living prefers candidates with a Bachelor's degree and a minimum of five years of experience as an Assistant or Administrative Assistant, preferably in a healthcare or corporate setting. Essential skills include strong written and verbal communication, interpersonal and organizational abilities, proficiency in Microsoft Office (Excel, PowerPoint, Teams), and the ability to handle confidential information with discretion.

Is this a full-time position at RiverSpring Living?

Yes, the job description explicitly states that the Assistant to the COO position is an 'Immediate Full Time Opportunity' at RiverSpring Living.

What is the work location for the Assistant to the COO role?

The Assistant to the COO role is located in Bronx, New York, on the RiverSpring Living campus, which is situated in Riverdale, New York, overlooking the Hudson River.

What kind of benefits does RiverSpring Living offer for this position?

RiverSpring Living offers benefits that include health insurance, retirement plans, paid time off, and professional development opportunities for the Assistant to the COO position.

How important is confidentiality for the Assistant to the COO role at RiverSpring Living?

Confidentiality is extremely important. The job description highlights that the Assistant to the COO will be assisting with personnel-related administrative matters and must maintain strict confidentiality, and also demonstrated ability to maintain discretion and handle confidential information appropriately.

What software proficiency is required for the Assistant to the COO at RiverSpring Living?

Proficiency in Microsoft Office Suite is required, specifically mentioning Excel, PowerPoint, and Teams. Additionally, experience with Outlook and payroll/timekeeping systems is noted.