Executive Assistant
Morningside Of Fullerton · Fullerton, CA
- On site
- Full-time
- $54,080 / year
- Fullerton, CA
Job highlights
- Support Executive Director in daily operations.
- Manage communications, scheduling, and projects.
- Handle administrative and reception duties.
- Supervise front desk staff.
- Growth opportunities in senior care environment.
About the role
Executive Assistant
Company: Morningside Of Fullerton
Employment Type: Full Time
Schedule: Monday-Friday 8:00am-4:30pm
Compensation: $24.00-$26.00 per hour
About the Role
As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by his/her willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Director’s behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.
Principle Duties
Administrative
- Assists the Executive Director with various administrative needs and special projects as needed.
- Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director.
- Publishes a weekly newsletter from management to the Resident population.
- Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes.
- Maintains and orders the office supplies, including postage.
- Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick.
- Coordinates the review and publication of the annual Resident Handbook.
- Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation.
- Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc.
- Provides as needed support to other directors/managers as needed.
- Other duties as assigned by director.
Public Relations
- Assists residents, residents’ families, and staff members with questions relating to the Administration Office and community policies and procedures.
- Point of contact for vendors who work with the copy machines, postage machines, printing company, etc.
- Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times.
- Effectively listens to concerns and responds timely with empathy.
- Attends Community functions and assists as needed.
Supervisory
- Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.
Why You’ll Love Morningside
Morningside is a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services are provided, including restaurant dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities. We strive to make sure our employees are reaching their goals and working in the role they enjoy. We provide the perfect environment for learning and opportunities for growth. We listen to feedback and make changes to ensure the best work environment.
What You Will Bring
Our ideal candidate will be reliable and follow safety procedures and duties assigned by a supervisor.
- At least three years experience as an Administrative Assistant, preferably at the executive level.
- Must have excellent customer service/hospitality and writing skills.
- Positive outlook and be energetic.
- Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, Powerpoint, and Outlook).
- Ability to multitask, working on projects while answering the phone and greeting visitors.
- Ability to communicate effectively in English and perform simple mathematics.
- High School graduate.
Key skills/competency
- Executive Assistant
- Administrative Support
- Scheduling
- Communication
- Microsoft Office Suite
- Customer Service
- Event Coordination
- Office Management
- Problem-Solving
- Team Leadership
Skills & topics
- Executive Assistant
- Administrative Assistant
- Scheduling
- Office Management
- Customer Service
- Microsoft Office
- Full Time
- Morningside Of Fullerton
- Healthcare Administration
- Supervision
How to get hired
- Tailor your resume: Highlight your 3+ years of executive-level administrative experience, strong computer skills (Microsoft Office Suite), and customer service abilities to match the job description for the Executive Assistant role at Morningside Of Fullerton.
- Craft a compelling cover letter: Express your enthusiasm for Morningside's mission and showcase your servant leadership approach, reliability, and positive energy. Mention specific examples of your multitasking and communication skills.
- Prepare for interviews: Be ready to discuss your experience in administrative tasks, scheduling, event coordination, and potentially supervising front desk staff. Research Morningside Of Fullerton's values and culture to demonstrate your fit.
- Showcase your skills: During the interview, emphasize your ability to handle diverse responsibilities, your professional demeanor with residents and families, and your proactive problem-solving skills.
Technical preparation
Master Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook).,Practice scheduling software and calendar management.,Familiarize with office supply ordering systems.,Review resident communication and reporting tools.
Behavioral questions
Describe servant leadership in action.,How do you handle competing priorities?,Showcase your customer service approach.,How do you ensure professional communication?
Frequently asked questions
- What are the working hours for the Executive Assistant role at Morningside Of Fullerton?
- The Executive Assistant position at Morningside Of Fullerton is a full-time role scheduled Monday through Friday, from 8:00 am to 4:30 pm.
- What is the salary range for the Executive Assistant position at Morningside Of Fullerton?
- The Executive Assistant role at Morningside Of Fullerton offers a competitive hourly wage ranging from $24.00 to $26.00.
- What benefits are offered to full-time employees at Morningside Of Fullerton?
- Full-time employees at Morningside Of Fullerton receive comprehensive benefits including PTO, holidays, medical, dental, vision, life insurance, a 401k with employer match, tuition assistance, a talent development program, and commuter reimbursement.
- What experience is required for the Executive Assistant job at Morningside Of Fullerton?
- The ideal candidate for the Executive Assistant position at Morningside Of Fullerton will have at least three years of experience as an Administrative Assistant, preferably at the executive level, along with strong computer and customer service skills.
- What software proficiency is needed for the Executive Assistant role at Morningside Of Fullerton?
- Strong computer skills are essential, specifically proficiency in the Microsoft Office Suite, including Word, Excel, Publisher, PowerPoint, and Outlook for the Executive Assistant role.
- Does Morningside Of Fullerton offer growth opportunities for an Executive Assistant?
- Yes, Morningside Of Fullerton emphasizes growth opportunities within a stable and beautiful work environment, including a talent development program and tuition assistance, making it an excellent place for an Executive Assistant to advance their career.
- What are the key responsibilities of an Executive Assistant at Morningside Of Fullerton?
- Key responsibilities include assisting the Executive Director, managing communications and schedules, coordinating meetings and events, publishing a newsletter, ordering supplies, covering the reception desk, and potentially supervising front desk staff.
- How does Morningside Of Fullerton support its employees?
- Morningside Of Fullerton is committed to employee growth and satisfaction, offering a supportive work environment, opportunities for learning, talent development programs, and actively seeking employee feedback to improve the workplace.
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