Human Resources Administrative Assistant
The Law Office Management Association (TLOMA) · Toronto, ON
- On site
- Full-time
- CA$70,000 / year
- Toronto, ON
Job highlights
- Support HR team and Chief People Officer.
- Manage calendars, meetings, and travel.
- Handle confidential information with discretion.
- Proficient in Microsoft Office Suite.
- Strong organizational and communication skills.
About the role
Human Resources Administrative Assistant
Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an opening for a Human Resources Administrative Assistant to join our Toronto office.
Reporting to the Chief People Officer, the HR Administrative Assistant provides proactive administrative and operational support to the Chief People Officer and the broader Human Resources team through effective coordination, organization, and execution of administrative processes and HR initiatives. The HR Administrative Assistant is a trusted resource who exercises sound judgment, maintains a high level of confidentiality, and delivers exceptional service while managing multiple priorities in a fast-paced professional environment.
Key Responsibilities Include, But Are Not Limited To
- Providing comprehensive administrative support to the Chief People Officer, including calendar management, meeting coordination and travel arrangements
- Delivering administrative and coordination support to the broader HR team, including scheduling, day-to-day operational and departmental needs, engagement initiatives and internal communications
- Managing communications, including drafting and editing correspondence, presentations and reports, as well as inbox triage and response prioritization
- Supporting data compilation and the development of reports and dashboards to enable informed decision-making
- Coordinating internal and external meetings, including preparation of agendas, materials and follow-ups
- Supporting the planning and execution of Human Resources initiatives, meetings, as well as both internal and external events (e.g., leadership meetings, town halls, offsites)
- Tracking key deliverables, deadlines and action items on behalf of the Chief People Officer and maintaining organized filing systems for confidential documents
- Prepare and submit expense reports and reconcile expenses and invoices while maintaining accurate records
- Handling confidential information with discretion, while serving as a professional point of contact and fostering strong relationships across the Firm
Qualifications
Education & Experience:
- Post-secondary education in business administration, human resources or a related field is preferred
- A minimum of two years of experience providing administrative support to senior leadership, ideally within a professional services or legal environment. Applications from new graduates will also be considered.
- Experience supporting Human Resources or People & Culture functions is considered an asset
- Demonstrated experience managing complex calendars, coordinating meetings and supporting multiple priorities in a fast-paced environment
- Experience preparing professional correspondence, presentations and reports
Skills & Abilities
- Exceptional organizational and time management skills, with the ability to prioritize effectively and manage competing demands
- Strong attention to detail and commitment to accuracy
- Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel
- Excellent written and verbal communication skills, with a high degree of professionalism and sound judgment when handling confidential information
- Highly adaptable, proactive and resourceful, thriving both independently and as part of a team in a fast-paced environment
Compensation
The anticipated annual salary for the Human Resources Administrative Assistant position is $65,000 – $75,000. Salary levels will be determined commensurate with internal and market equity and experience.
How To Apply
Please submit your application, including your cover letter and résumé, directly to our application portal.
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
Other Relevant Application Information
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.
While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.
Who We Are
At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.
No agencies or recruiters please.
Key skills/competency
- Human Resources Administrative Assistant
- Administrative Support
- Chief People Officer Support
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Confidentiality
- Microsoft Office Suite
- Professional Correspondence
- HR Initiatives
Skills & topics
- Human Resources
- Administrative Assistant
- HR Support
- Legal Secretary
- Office Administrator
- Chief People Officer Support
- Calendar Management
- Meeting Coordination
- Confidentiality
- Microsoft Office
- Toronto Jobs
- Law Firm
How to get hired
- Tailor your resume: Highlight administrative support experience, especially in professional services or legal environments, and HR functions.
- Craft a compelling cover letter: Emphasize your organizational skills, attention to detail, and experience supporting senior leadership.
- Prepare for AI screening: Ensure your resume uses keywords found in the job description, as AI may be used for initial screening.
- Showcase professionalism: Demonstrate strong communication, judgment, and discretion in your application and during interviews.
- Research the firm: Understand Blakes' commitment to diversity, inclusion, and employee well-being to align your application.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the salary range for the Human Resources Administrative Assistant at Blakes?
- The anticipated annual salary for the Human Resources Administrative Assistant position at Blake, Cassels & Graydon LLP is between $65,000 and $75,000. The final salary will be determined based on your experience and internal and market equity.
- What is the application process for the Human Resources Administrative Assistant role at The Law Office Management Association (TLOMA)?
- To apply for the Human Resources Administrative Assistant position, please submit your cover letter and résumé directly through the Blakes application portal. Only candidates selected for an interview will be contacted.
- Is post-secondary education required for the Human Resources Administrative Assistant position at Blakes?
- While post-secondary education in business administration, human resources, or a related field is preferred for the Human Resources Administrative Assistant role, applications from new graduates are also considered. Relevant experience is a key factor.
- What is the work arrangement for the Human Resources Administrative Assistant at Blakes?
- The job description indicates the role is for their Toronto office, suggesting an on-site or hybrid work arrangement. Specific details about the work arrangement should be confirmed during the application process.
- Does Blakes use AI in their hiring process for the Human Resources Administrative Assistant role?
- Yes, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications for the Human Resources Administrative Assistant position.
- What kind of HR experience is beneficial for the Human Resources Administrative Assistant role at Blakes?
- Experience supporting Human Resources or People & Culture functions is considered an asset for the Human Resources Administrative Assistant role at Blakes. This demonstrates familiarity with HR processes and initiatives.
- What are the key skills needed for the Human Resources Administrative Assistant position?
- Key skills for the Human Resources Administrative Assistant include exceptional organizational and time management, strong attention to detail, advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), excellent written and verbal communication, professionalism, sound judgment, adaptability, proactivity, and resourcefulness.