Business Office Manager

Provincial Senior Living · Arlington, TX

On site
Part-time
$70,000 / year
Arlington, TX

Job highlights

Manage community finances and resident billing.
Oversee payroll, benefits, and HR functions.
Handle resident move-ins and financial records.
Ensure compliance with financial regulations.
Contribute to a positive resident experience.

About the role

About Provincial Senior Living

Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.

We Offer Rewarding Career Opportunities That Include

Competitive wages
Access to wages before payday
Flexible scheduling options with full-time and part-time hours
Paid time off and Holidays (full-time)
Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
401(K) with employer matching
Paid training
Opportunities for advancement
Meals and uniforms
Employee Assistance Program

Job Summary

Our community is looking for a Business Office Manager to join our team.

Responsibilities

Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation.
Monitors and oversees the processing of accounts payable.
Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
Reviews and distributes the monthly financial statements.
Prepares Management reports as requested.
Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
Interfaces with residents on billing/collection issues.
Oversees preparation and maintenance of resident files, records and reports.
Manages community Human Resource function.
Responsible for ensuring a positive first impression, following the established new hire orientation program.
Oversees payroll and Team Member paperwork including new hire and Change forms.
Manages open positions using the applicant tracking system (ATS) and job postings.
Manages scheduling for Concierge team members.
Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
Other duties as assigned.

Qualifications

Bachelor's degree in Accounting with one-year experience as an Accountant, or Associates degree in Accounting with two to three years related experience.

If having a direct impact on the lives of others is appealing to you, apply today and join our team!

No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you.

EOE D/V

JOB CODE: 1004994

Key skills/competency

Accounting
Financial Statements
Accounts Payable
Payroll
Human Resources
Resident Billing
Cash Controls
Financial Reporting
Team Member Management
Senior Living Operations

Skills & topics

Business Office Manager
Accounting
Financial Management
Human Resources
Payroll
Accounts Payable
Resident Relations
Senior Living
Financial Reporting
Operations Management
Bachelor's Degree
Associate's Degree
Full-time
Part-time
Competitive Wages
Health Insurance
401k
Career Advancement

How to get hired

Tailor your resume: Highlight accounting and HR experience relevant to senior living management.
Emphasize financial skills: Showcase expertise in payroll, accounts payable, and financial reporting.
Demonstrate leadership: Detail experience managing teams and operational functions.
Express passion: Convey your commitment to making a difference in residents' lives.
Apply directly: Submit your application through the company's career portal.

Technical preparation

Master accounting software and G/L.,Practice payroll processing and tax forms.,Review resident billing and collections.,Familiarize with HR compliance policies.

Behavioral questions

Describe a time you managed a budget.,How do you handle resident billing disputes?,Explain your experience with payroll processing.,How do you ensure a positive work environment?

Frequently asked questions

What is the typical salary range for a Business Office Manager at Provincial Senior Living?: While specific salary ranges are not always disclosed publicly, Business Office Manager roles in the senior living industry typically offer competitive compensation. Factors like your years of experience, specific qualifications (e.g., Bachelor's vs. Associate's degree), and the exact location of the community will influence the final offer. Provincial Senior Living, as part of Discovery Senior Living, likely offers a salary commensurate with experience and industry standards.
What are the key responsibilities of a Business Office Manager at Provincial Senior Living?: The Business Office Manager at Provincial Senior Living is responsible for a broad range of administrative and financial tasks. This includes managing resident move-ins/outs, overseeing cash controls and bank reconciliations, processing accounts payable and payroll, maintaining financial records, and managing the community's HR functions. They are also responsible for resident billing and ensuring compliance with financial regulations.
What qualifications are required for the Business Office Manager position at Provincial Senior Living?: The essential qualifications for this role include a Bachelor's degree in Accounting with at least one year of experience as an Accountant, or an Associate's degree in Accounting with two to three years of related experience. A strong understanding of accounting principles, financial reporting, and human resources is crucial.
Does Provincial Senior Living offer benefits to its Business Office Managers?: Yes, Provincial Senior Living, as part of Discovery Senior Living, offers a comprehensive benefits package for full-time employees. This includes health, dental, vision, life, and disability insurance, as well as paid time off, holidays, and a 401(K) with employer matching. They also provide paid training and opportunities for advancement.
How can I stand out when applying for the Business Office Manager role at Provincial Senior Living?: To stand out, tailor your resume to highlight your accounting and HR experience, especially any within the healthcare or senior living sectors. Emphasize your proficiency in financial management, payroll, and resident relations. Demonstrating a strong understanding of compliance and a genuine passion for serving seniors will also make your application more compelling.
What is the work arrangement for a Business Office Manager at Provincial Senior Living?: Based on the job description, the role of Business Office Manager appears to be an on-site position, as it involves managing the day-to-day operations of a senior living community and direct interaction with residents and team members. The description mentions flexible scheduling options, which could include full-time or part-time hours, but the core function is on-site.
What is the company culture like at Provincial Senior Living?: Provincial Senior Living, part of Discovery Senior Living, emphasizes a culture built on 'Pillars of Excellence.' They are committed to providing a positive work environment that recognizes the value of their Team Members and prioritizes excellent experiences for residents. This suggests a supportive and resident-focused atmosphere.

Similar roles

Open positions we recommend based on this role.

About the role

About Provincial Senior Living

Competitive wages
Access to wages before payday
Flexible scheduling options with full-time and part-time hours
Paid time off and Holidays (full-time)
Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
401(K) with employer matching
Paid training
Opportunities for advancement
Meals and uniforms
Employee Assistance Program

Job Summary

Our community is looking for a Business Office Manager to join our team.

Responsibilities

Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation.
Monitors and oversees the processing of accounts payable.
Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
Reviews and distributes the monthly financial statements.
Prepares Management reports as requested.
Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
Interfaces with residents on billing/collection issues.
Oversees preparation and maintenance of resident files, records and reports.
Manages community Human Resource function.
Responsible for ensuring a positive first impression, following the established new hire orientation program.
Oversees payroll and Team Member paperwork including new hire and Change forms.
Manages open positions using the applicant tracking system (ATS) and job postings.
Manages scheduling for Concierge team members.
Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
Other duties as assigned.

Qualifications

Bachelor's degree in Accounting with one-year experience as an Accountant, or Associates degree in Accounting with two to three years related experience.

Key skills/competency

Accounting
Financial Statements
Accounts Payable
Payroll
Human Resources
Resident Billing
Cash Controls
Financial Reporting
Team Member Management
Senior Living Operations

How to get hired

Tailor your resume: Highlight accounting and HR experience relevant to senior living management.
Emphasize financial skills: Showcase expertise in payroll, accounts payable, and financial reporting.
Demonstrate leadership: Detail experience managing teams and operational functions.
Express passion: Convey your commitment to making a difference in residents' lives.
Apply directly: Submit your application through the company's career portal.

Frequently asked questions

What is the typical salary range for a Business Office Manager at Provincial Senior Living?

While specific salary ranges are not always disclosed publicly, Business Office Manager roles in the senior living industry typically offer competitive compensation. Factors like your years of experience, specific qualifications (e.g., Bachelor's vs. Associate's degree), and the exact location of the community will influence the final offer. Provincial Senior Living, as part of Discovery Senior Living, likely offers a salary commensurate with experience and industry standards.

What are the key responsibilities of a Business Office Manager at Provincial Senior Living?

The Business Office Manager at Provincial Senior Living is responsible for a broad range of administrative and financial tasks. This includes managing resident move-ins/outs, overseeing cash controls and bank reconciliations, processing accounts payable and payroll, maintaining financial records, and managing the community's HR functions. They are also responsible for resident billing and ensuring compliance with financial regulations.

What qualifications are required for the Business Office Manager position at Provincial Senior Living?

The essential qualifications for this role include a Bachelor's degree in Accounting with at least one year of experience as an Accountant, or an Associate's degree in Accounting with two to three years of related experience. A strong understanding of accounting principles, financial reporting, and human resources is crucial.

Does Provincial Senior Living offer benefits to its Business Office Managers?

Yes, Provincial Senior Living, as part of Discovery Senior Living, offers a comprehensive benefits package for full-time employees. This includes health, dental, vision, life, and disability insurance, as well as paid time off, holidays, and a 401(K) with employer matching. They also provide paid training and opportunities for advancement.

How can I stand out when applying for the Business Office Manager role at Provincial Senior Living?

To stand out, tailor your resume to highlight your accounting and HR experience, especially any within the healthcare or senior living sectors. Emphasize your proficiency in financial management, payroll, and resident relations. Demonstrating a strong understanding of compliance and a genuine passion for serving seniors will also make your application more compelling.

What is the work arrangement for a Business Office Manager at Provincial Senior Living?

Based on the job description, the role of Business Office Manager appears to be an on-site position, as it involves managing the day-to-day operations of a senior living community and direct interaction with residents and team members. The description mentions flexible scheduling options, which could include full-time or part-time hours, but the core function is on-site.

What is the company culture like at Provincial Senior Living?

Provincial Senior Living, part of Discovery Senior Living, emphasizes a culture built on 'Pillars of Excellence.' They are committed to providing a positive work environment that recognizes the value of their Team Members and prioritizes excellent experiences for residents. This suggests a supportive and resident-focused atmosphere.