Executive Assistant

Presbyterian Living · Arlington Heights, IL

On site
Full-time
$85,000 / year
Arlington Heights, IL

Job highlights

Provide executive administrative support in a senior living community.
Manage calendars, meetings, and office supplies effectively.
Handle confidential information with discretion and professionalism.
Collaborate with a mission-driven team focused on resident well-being.
Benefit from comprehensive support, growth, and a positive culture.

About the role

About the Role

Are you looking for a team where you can bring your passion, strengths, and best self as an Executive Assistant? At The Moorings of Arlington Heights, you’ll join a mission-driven community where employees work together to deliver a truly personalized experience for our residents. Our team values collaboration, compassion, and shared expertise, and we’re searching for individuals who lead with heart and help create a positive, uplifting environment.

If you’re someone who enjoys making a difference, building meaningful connections, and contributing to a workplace centered on wellness, independence, joy, and security, you’ll feel right at home here.

Why YOU Will Love Working With Us

A Supportive, People-Centered Culture: Proudly recognized as a Great Place to Work®, reflecting our commitment to an inclusive, supportive, and engaging workplace.
Comprehensive Benefits: Medical, dental, vision, Wellhub, onsite fitness, PTO rollover/sellback, 403(b) with match, commuter benefits, financial counseling, life insurance, disability coverage, EAP support.
Growth & Development: Opportunities include tuition reimbursement, scholarships, mentorship, and defined career pathways.
Community & Connection: Participate in engagement events and access 24/7 chaplain counseling for emotional and spiritual support.

Key Responsibilities

Manage calendars, coordinate meetings, prepare materials, and ensure timely distribution.
Process departmental accounts payable.
Purchase and maintain office supplies inventory.
Edit general correspondence, memoranda, and presentations.
Interface professionally with community management and represent leadership teams.
Handle confidential materials, including executive recommendations and other assigned projects.
Monitor and request service for postage and copier machines.

Qualifications & Skills

High School Diploma or GED required.
4+ years of administrative experience.
Proficiency with Microsoft Office Suite.
Experience with PCC, UKG, ICON, and ScreenCloud is a plus.
English language proficiency required.

About Presbyterian Living

Presbyterian Living is an independent, not-for-profit senior living organization offering a full continuum of care, including independent living, assisted living, skilled nursing, and memory care. Since 1904, we have served communities in Evanston, Lake Forest, and Arlington Heights.

What sets us apart is our commitment to people—residents, families, and employees. We are a compassionate, mission-driven organization where team members feel supported, valued, and inspired to make a meaningful difference each day.

Key skills/competency

Executive Assistant
Calendar Management
Meeting Coordination
Office Administration
Accounts Payable
Microsoft Office Suite
Confidentiality
Professional Communication
Time Management
Problem Solving

Skills & topics

Executive Assistant
Administrative Assistant
Office Manager
Calendar Management
Meeting Coordination
Accounts Payable
Microsoft Office
Senior Living
Non-profit
Healthcare Administration

How to get hired

Customize your resume: Highlight your 4+ years of administrative experience, Microsoft Office proficiency, and any experience with PCC, UKG, ICON, or ScreenCloud.
Craft a compelling cover letter: Emphasize your passion for supporting residents and your alignment with Presbyterian Living's mission and values.
Prepare for interviews: Be ready to discuss your experience with calendar management, meeting coordination, and handling confidential information.
Showcase your professionalism: Demonstrate your communication skills and how you represent leadership teams with polish and care.
Research the company: Understand Presbyterian Living's commitment to people and their continuum of care services.

Technical preparation

Master Microsoft Office Suite functionalities.,Familiarize with PCC, UKG, ICON, ScreenCloud.,Practice efficient calendar management tools.,Understand office equipment maintenance procedures.

Behavioral questions

Describe handling confidential information.,How do you prioritize competing tasks?,Give an example of professional representation.,How do you foster a positive work environment?

Frequently asked questions

What is the hourly pay range for an Executive Assistant at The Moorings of Arlington Heights?: The hourly rate for an Executive Assistant at The Moorings of Arlington Heights ranges from $30.71 to $42.88, depending on your years of experience. This is a full-time position within the Administration Department, with work hours typically from 8 am to 4 pm, Monday through Friday.
What qualifications are required for the Executive Assistant position at Presbyterian Living?: To be considered for the Executive Assistant role, you will need a High School Diploma or GED. Additionally, a minimum of 4 years of administrative experience is required, along with strong proficiency in Microsoft Office programs. Experience with specific software like PCC, UKG, ICON, and ScreenCloud is a plus.
What kind of work environment can I expect as an Executive Assistant at The Moorings of Arlington Heights?: You can expect a supportive, people-centered culture at The Moorings of Arlington Heights, recognized as a Great Place to Work®. The environment is mission-driven, focused on collaboration, compassion, and delivering personalized experiences for residents, fostering wellness, independence, joy, and security.
What are the main responsibilities of the Executive Assistant role?: The main responsibilities include managing executive calendars, coordinating meetings and preparing materials, processing accounts payable, purchasing and maintaining office supplies, editing correspondence, handling confidential information, and ensuring office equipment functions properly.
What benefits does Presbyterian Living offer to its employees, including the Executive Assistant?: Presbyterian Living offers comprehensive benefits, including health and wellness (medical, dental, vision, Wellhub, onsite fitness), financial security (PTO rollover, 403(b) with match, commuter benefits, financial counseling), peace of mind (life insurance, disability, EAP), and growth opportunities (tuition reimbursement, scholarships, mentorship).
How does Presbyterian Living support employee growth and development for an Executive Assistant?: Presbyterian Living supports employee growth through tuition reimbursement, scholarships, mentorship programs, and defined career pathways. This commitment ensures that team members have opportunities to advance their skills and careers within the organization.

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Job highlights

Provide executive administrative support in a senior living community.

Manage calendars, meetings, and office supplies effectively.

Handle confidential information with discretion and professionalism.

Collaborate with a mission-driven team focused on resident well-being.

Benefit from comprehensive support, growth, and a positive culture.

About the role

About the Role

Why YOU Will Love Working With Us

A Supportive, People-Centered Culture: Proudly recognized as a Great Place to Work®, reflecting our commitment to an inclusive, supportive, and engaging workplace.
Comprehensive Benefits: Medical, dental, vision, Wellhub, onsite fitness, PTO rollover/sellback, 403(b) with match, commuter benefits, financial counseling, life insurance, disability coverage, EAP support.
Growth & Development: Opportunities include tuition reimbursement, scholarships, mentorship, and defined career pathways.
Community & Connection: Participate in engagement events and access 24/7 chaplain counseling for emotional and spiritual support.

Key Responsibilities

Manage calendars, coordinate meetings, prepare materials, and ensure timely distribution.
Process departmental accounts payable.
Purchase and maintain office supplies inventory.
Edit general correspondence, memoranda, and presentations.
Interface professionally with community management and represent leadership teams.
Handle confidential materials, including executive recommendations and other assigned projects.
Monitor and request service for postage and copier machines.

Qualifications & Skills

High School Diploma or GED required.
4+ years of administrative experience.
Proficiency with Microsoft Office Suite.
Experience with PCC, UKG, ICON, and ScreenCloud is a plus.
English language proficiency required.

About Presbyterian Living

Key skills/competency

Executive Assistant
Calendar Management
Meeting Coordination
Office Administration
Accounts Payable
Microsoft Office Suite
Confidentiality
Professional Communication
Time Management
Problem Solving

How to get hired

Customize your resume: Highlight your 4+ years of administrative experience, Microsoft Office proficiency, and any experience with PCC, UKG, ICON, or ScreenCloud.
Craft a compelling cover letter: Emphasize your passion for supporting residents and your alignment with Presbyterian Living's mission and values.
Prepare for interviews: Be ready to discuss your experience with calendar management, meeting coordination, and handling confidential information.
Showcase your professionalism: Demonstrate your communication skills and how you represent leadership teams with polish and care.
Research the company: Understand Presbyterian Living's commitment to people and their continuum of care services.

Frequently asked questions

What is the hourly pay range for an Executive Assistant at The Moorings of Arlington Heights?

The hourly rate for an Executive Assistant at The Moorings of Arlington Heights ranges from $30.71 to $42.88, depending on your years of experience. This is a full-time position within the Administration Department, with work hours typically from 8 am to 4 pm, Monday through Friday.

What qualifications are required for the Executive Assistant position at Presbyterian Living?

To be considered for the Executive Assistant role, you will need a High School Diploma or GED. Additionally, a minimum of 4 years of administrative experience is required, along with strong proficiency in Microsoft Office programs. Experience with specific software like PCC, UKG, ICON, and ScreenCloud is a plus.

What kind of work environment can I expect as an Executive Assistant at The Moorings of Arlington Heights?

You can expect a supportive, people-centered culture at The Moorings of Arlington Heights, recognized as a Great Place to Work®. The environment is mission-driven, focused on collaboration, compassion, and delivering personalized experiences for residents, fostering wellness, independence, joy, and security.

What are the main responsibilities of the Executive Assistant role?

The main responsibilities include managing executive calendars, coordinating meetings and preparing materials, processing accounts payable, purchasing and maintaining office supplies, editing correspondence, handling confidential information, and ensuring office equipment functions properly.

What benefits does Presbyterian Living offer to its employees, including the Executive Assistant?

Presbyterian Living offers comprehensive benefits, including health and wellness (medical, dental, vision, Wellhub, onsite fitness), financial security (PTO rollover, 403(b) with match, commuter benefits, financial counseling), peace of mind (life insurance, disability, EAP), and growth opportunities (tuition reimbursement, scholarships, mentorship).

How does Presbyterian Living support employee growth and development for an Executive Assistant?

Presbyterian Living supports employee growth through tuition reimbursement, scholarships, mentorship programs, and defined career pathways. This commitment ensures that team members have opportunities to advance their skills and careers within the organization.