Business Office Manager
Provincial Senior Living · Arlington, TX
- On site
- Part-time
- $70,000 / year
- Arlington, TX
Job highlights
- Manage community finances and resident billing.
- Oversee payroll, benefits, and HR functions.
- Handle resident move-ins and financial records.
- Ensure compliance with financial regulations.
- Contribute to a positive resident experience.
About the role
About Provincial Senior Living
Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.We Offer Rewarding Career Opportunities That Include
- Competitive wages
- Access to wages before payday
- Flexible scheduling options with full-time and part-time hours
- Paid time off and Holidays (full-time)
- Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
- 401(K) with employer matching
- Paid training
- Opportunities for advancement
- Meals and uniforms
- Employee Assistance Program
Job Summary
Our community is looking for a Business Office Manager to join our team.Responsibilities
- Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
- Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
- Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation.
- Monitors and oversees the processing of accounts payable.
- Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
- Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
- Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
- Reviews and distributes the monthly financial statements.
- Prepares Management reports as requested.
- Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
- Interfaces with residents on billing/collection issues.
- Oversees preparation and maintenance of resident files, records and reports.
- Manages community Human Resource function.
- Responsible for ensuring a positive first impression, following the established new hire orientation program.
- Oversees payroll and Team Member paperwork including new hire and Change forms.
- Manages open positions using the applicant tracking system (ATS) and job postings.
- Manages scheduling for Concierge team members.
- Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
- Other duties as assigned.
Qualifications
- Bachelor's degree in Accounting with one-year experience as an Accountant, or Associates degree in Accounting with two to three years related experience.
No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you.
EOE D/V
JOB CODE: 1004994
Key skills/competency
- Accounting
- Financial Statements
- Accounts Payable
- Payroll
- Human Resources
- Resident Billing
- Cash Controls
- Financial Reporting
- Team Member Management
- Senior Living Operations
Skills & topics
- Business Office Manager
- Accounting
- Financial Management
- Human Resources
- Payroll
- Accounts Payable
- Resident Relations
- Senior Living
- Financial Reporting
- Operations Management
- Bachelor's Degree
- Associate's Degree
- Full-time
- Part-time
- Competitive Wages
- Health Insurance
- 401k
- Career Advancement
How to get hired
- Tailor your resume: Highlight accounting and HR experience relevant to senior living management.
- Emphasize financial skills: Showcase expertise in payroll, accounts payable, and financial reporting.
- Demonstrate leadership: Detail experience managing teams and operational functions.
- Express passion: Convey your commitment to making a difference in residents' lives.
- Apply directly: Submit your application through the company's career portal.
Technical preparation
Master accounting software and G/L.,Practice payroll processing and tax forms.,Review resident billing and collections.,Familiarize with HR compliance policies.
Behavioral questions
Describe a time you managed a budget.,How do you handle resident billing disputes?,Explain your experience with payroll processing.,How do you ensure a positive work environment?
Frequently asked questions
- What is the typical salary range for a Business Office Manager at Provincial Senior Living?
- While specific salary ranges are not always disclosed publicly, Business Office Manager roles in the senior living industry typically offer competitive compensation. Factors like your years of experience, specific qualifications (e.g., Bachelor's vs. Associate's degree), and the exact location of the community will influence the final offer. Provincial Senior Living, as part of Discovery Senior Living, likely offers a salary commensurate with experience and industry standards.
- What are the key responsibilities of a Business Office Manager at Provincial Senior Living?
- The Business Office Manager at Provincial Senior Living is responsible for a broad range of administrative and financial tasks. This includes managing resident move-ins/outs, overseeing cash controls and bank reconciliations, processing accounts payable and payroll, maintaining financial records, and managing the community's HR functions. They are also responsible for resident billing and ensuring compliance with financial regulations.
- What qualifications are required for the Business Office Manager position at Provincial Senior Living?
- The essential qualifications for this role include a Bachelor's degree in Accounting with at least one year of experience as an Accountant, or an Associate's degree in Accounting with two to three years of related experience. A strong understanding of accounting principles, financial reporting, and human resources is crucial.
- Does Provincial Senior Living offer benefits to its Business Office Managers?
- Yes, Provincial Senior Living, as part of Discovery Senior Living, offers a comprehensive benefits package for full-time employees. This includes health, dental, vision, life, and disability insurance, as well as paid time off, holidays, and a 401(K) with employer matching. They also provide paid training and opportunities for advancement.
- How can I stand out when applying for the Business Office Manager role at Provincial Senior Living?
- To stand out, tailor your resume to highlight your accounting and HR experience, especially any within the healthcare or senior living sectors. Emphasize your proficiency in financial management, payroll, and resident relations. Demonstrating a strong understanding of compliance and a genuine passion for serving seniors will also make your application more compelling.
- What is the work arrangement for a Business Office Manager at Provincial Senior Living?
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