Administrative Assistant II

Office Administrator

This is a contract opportunity. You will be employed by Magnit to work on assignment with GuideWell and subsidiary companies including Florida Blue. The Office Administrator is responsible for executing day-to-day operational tasks and supporting staff within the office.

Essential Functions

The essential functions listed represent the major duties of this role, additional duties may be assigned.

CULTURE

• Support culture events by setting up, organizing, and breaking down after office functions.
• Monitors and maintains company birthday and anniversary roster.
• Displays company rewards and recognition in weekly slideshow including Webby Awards and Customer Service Kudos Spotlight.
• Assists Office Manager with cultural activities, events, prizes, and mailings.
• Sends flowers to employees during bereavement and special occasions within established guidelines.

Office/Facilities

• Greets visitors at security check in and escort them to conference rooms for meetings.
• Coordinate with Security to ensure that all visitors are registered and badged.
• Cleans and maintains common areas, conference rooms, break rooms and kitchen areas.
• Ensures breakrooms are fully stocked with water, tea, coffee, soda, and snacks.
• Coordinates routine maintenance cleaning and repairs with facilities staff, place service requests as needed.

Administrative

• Provide administrative support to the Office Manager and others as needed, including putting communications together for events, and drafting and sending emails.
• Communicate with vendors, venues to schedule events and activities.
• Schedule conference rooms for meetings, client visits, order and set up lunch.

Additional Required Qualifications

• As a member of the HR team, ability to keep information confidential is a must.
• Ability to assess information shared, time management and ability to know who to go to in critical or sensitive situations must be exercised on a daily basis.
• Ability to function in Windows, to use Outlook for e-mail and to navigate on the Internet.
• Ability to use Power Point for slideshows.
• Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

Required Experience

6+ months related work experience- Office experience, internship, or volunteer experience.

Required Education

Education Level: High school diploma or GED.

The Resource Needed Will Provide

• Escort for visitors to our offices.
• Work with building onsite security as needed to enforce building policies/procedures.
• Provide support to HR and Marketing as needed – Client onsite visits, onsite events (meetings, culture, other activities as needed), set up/breakdown/clean up.
• Stocking – Office supplies, snacks, drinks to all breakrooms.
• Ordering supplies as needed.
• Cover for Office Manager as needed (PTO, projects).
• Must be able to lift approximately 25 lbs., load boxes onto dolly, push/pull dolly, ability to be on their feet.

Job Requirements

• Hours – 8am-430p M-Th, Fridays off (32 hours weekly or can do 4x10 for 40 hours if they need FT).
• In office position.
• Potential temp to hire.
• Business casual to casual attire (business casual when clients in office).
• Interview: ONSITE.

GuideWell and its family of companies has partnered with Magnit as its Managed Service Provider (MSP) and Employer of Record (EOR) since 2018. In May of 2025, GuideWell joined Magnit Direct Source to implement the GuideWell Contractor Cohort. This program is designed to create, manage and curate a contractor talent pool for temporary contract opportunities with GuideWell. As a contractor working on temporary assignment with GuideWell, you'll be employed by Magnit. You'll have the opportunity to work on temporary projects at GuideWell companies that make a real difference in people's lives while enjoying the benefits of being part of the Magnit team.

Key skills/competency

• Office Administration
• Event Support
• Facilities Management
• Administrative Support
• Customer Service
• Time Management
• Confidentiality
• Microsoft Outlook
• Microsoft PowerPoint
• Vendor Communication