Sr. Executive Assistant
Adobe · San Jose, CA
- On site
- Full-time
- $196,000 / year
- San Jose, CA
Job highlights
- Support executive leadership in Employee Experience.
- Manage schedules, priorities, and resources strategically.
- Drive business rhythms and improve operational efficiency.
- Handle confidential information with professionalism and discretion.
- Coordinate projects and provide administrative excellence.
About the role
Sr. Executive Assistant - Employee Experience (HR)
The Sr. Executive Assistant provides strategic and high-level administrative support to executive leadership in Employee Experience (HR), enabling operational excellence and efficient business execution. This role is both tactical and strategic—balancing daily coordination with long-term planning, process improvement, and relationship management. The EA acts as a trusted advisor and operations partner, ensuring that leaders’ time and focus are directed toward the highest business priorities.
What You'll Do
Strategic & Operational Support
- Anticipate executive needs and proactively align schedules, priorities, and resources to meet organizational goals.
- Partner with leadership on business rhythms, including staff meetings, all-hands, and team offsites—driving agenda design, action tracking, and follow-through.
- Provide insight and recommendations to improve team processes, communication flows, and overall operational efficiency.
- Prepare and synthesize materials for executive reviews, leadership meetings, and presentations.
- Collaborate with finance, communications, and HR business partners on planning, budgeting, and organizational communications.
Executive Partnership
- Serve as an extension of the executive—representing their priorities, voice, and decisions across internal and external engagements.
- Manage sensitive information with the utmost discretion and handle complex, confidential matters with judgment and professionalism.
- Act as a culture and communications hub for the organization, driving engagement and alignment across distributed teams.
Administrative Excellence
- Provide comprehensive calendar management, travel coordination, expense processing, and event logistics for executives and their teams.
- Coordinate cross-functional projects, ensuring deliverables and deadlines are met with precision.
- Maintain and continuously refine administrative processes to increase effectiveness and efficiency across the organization.
Cross-Functional Collaboration
- Build and maintain strong relationships with internal teams, other Executive Assistants, and external partners to facilitate seamless communication and collaboration.
- Partner with business unit and operations teams to implement initiatives and drive results that impact both the immediate organization and related teams across Adobe.
What You Need To Succeed
- 10+ years of administrative experience, including 4+ years supporting executive leadership (VP level or equivalent).
- Demonstrated ability to manage multiple complex priorities in a fast-paced environment with limited direction.
- Strong organizational, problem-solving, and analytical skills, with the ability to anticipate issues and take initiative.
- Exceptional interpersonal and communication skills, with proven diplomacy and professionalism across all levels of an organization.
- Demonstrated ability to influence culture and contribute to organizational success beyond administrative duties.
- You think strategically while delivering flawlessly.
- You operate with grace under pressure and navigate ambiguity with sound judgment.
- You are a trusted partner who amplifies leadership impact and strengthens team connectivity.
- You bring curiosity, innovation, and continuous improvement to every aspect of administrative operations.
Key skills/competency
- Executive Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Event Logistics
- Confidentiality
- Relationship Management
- Process Improvement
- Communication Skills
- Problem-Solving
Skills & topics
- Executive Assistant
- Administrative Support
- HR Support
- Executive Support
- Office Management
- Calendar Management
- Travel Coordination
- Event Planning
- Confidentiality
- Adobe Careers
- Employee Experience
- Strategic Support
- Operations Partner
- VP Support
- Fast-paced Environment
- Interpersonal Skills
- Communication Skills
- Problem-Solving
- Analytical Skills
- Initiative
- Diplomacy
- Professionalism
- Leadership Support
- Team Connectivity
- Curiosity
- Innovation
How to get hired
- Tailor your resume: Highlight your 10+ years of administrative experience, with at least 4 years supporting VP-level executives. Quantify achievements and showcase strategic impact.
- Craft a compelling cover letter: Emphasize your ability to manage complex priorities, problem-solve, and operate with discretion and professionalism. Align your experience with Adobe's values and mission.
- Prepare for behavioral questions: Be ready to discuss situations where you anticipated needs, improved processes, managed confidential information, and partnered with leadership. Use the STAR method to structure your answers.
- Showcase strategic thinking: Demonstrate how you've contributed beyond administrative tasks, influencing culture and driving organizational success. Highlight your ability to navigate ambiguity and deliver flawlessly.
- Research Adobe: Understand their mission, values, and recent AI initiatives. Connect your skills to their focus on creativity and innovation.
Technical preparation
Master advanced calendar management tools.,Become proficient in expense and travel systems.,Practice synthesizing complex information quickly.,Familiarize with collaboration and project management software.
Behavioral questions
Describe managing competing executive priorities.,Share an example of improving an administrative process.,How do you handle sensitive and confidential information?,Discuss a time you anticipated executive needs.
Frequently asked questions
- What is the expected salary range for the Sr. Executive Assistant role at Adobe?
- The U.S. pay range for this Sr. Executive Assistant position is $98,200 - $196,250 annually. In California, the range is $135,500 - $196,250. Actual compensation will depend on factors like work location, skills, and experience.
- What are the key responsibilities of the Sr. Executive Assistant at Adobe?
- The Sr. Executive Assistant will provide strategic and high-level administrative support to executive leadership in Employee Experience (HR). Key responsibilities include managing complex calendars, coordinating business rhythms, improving operational efficiency, preparing executive materials, and acting as a trusted advisor.
- What experience is required for the Sr. Executive Assistant position at Adobe?
- A minimum of 10 years of administrative experience is required, with at least 4 years specifically supporting executive leadership at the VP level or equivalent. Strong organizational, problem-solving, and interpersonal skills are essential.
- Does Adobe allow the use of AI tools during the interview process for the Sr. Executive Assistant role?
- Adobe permits AI use for preparation but restricts it during live interviews unless explicitly invited or approved as an accommodation. Misrepresenting your work with AI tools can impact your application.
- How does Adobe approach compensation for executive support roles like the Sr. Executive Assistant?
- For non-sales roles like this, starting salaries are expressed as base salary, with potential for short-term incentives through the Annual Incentive Plan (AIP). Some roles may also be eligible for long-term incentives like new hire equity awards.
- What is the work arrangement for the Sr. Executive Assistant position at Adobe?
- The job description does not explicitly state the work arrangement (on-site, hybrid, or remote). However, given the nature of executive support and Adobe's global presence, it is likely a hybrid or on-site role, often requiring close proximity to the executive.
- How can I best prepare my resume for the Sr. Executive Assistant application at Adobe?
- To prepare your resume for the Sr. Executive Assistant role at Adobe, focus on highlighting your extensive administrative experience (10+ years) and your experience supporting senior executives (4+ years). Quantify your accomplishments, emphasize skills like calendar management, travel coordination, event logistics, and your ability to manage confidential information and complex priorities. Showcasing strategic contributions and process improvements will also be beneficial.
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