Sr. Executive Assistant
Adobe · San Jose, CA
- On site
- Full-time
- $196,250 / year
- San Jose, CA
Job highlights
- Provide strategic administrative support to executives.
- Manage calendars, travel, expenses, and events.
- Partner on business rhythms and operational efficiency.
- Handle confidential information with discretion.
- Collaborate across teams for seamless execution.
About the role
The Opportunity
The Sr. Executive Assistant provides strategic and high-level administrative support to executive leadership in Employee Experience (HR), enabling operational excellence and efficient business execution. This role is both tactical and strategic—balancing daily coordination with long-term planning, process improvement, and relationship management. The EA acts as a trusted advisor and operations partner, ensuring that leaders’ time and focus are directed toward the highest business priorities.
What You'll Do
Strategic & Operational Support
- Anticipate executive needs and proactively align schedules, priorities, and resources to meet organizational goals.
- Partner with leadership on business rhythms, including staff meetings, all-hands, and team offsites—driving agenda design, action tracking, and follow-through.
- Provide insight and recommendations to improve team processes, communication flows, and overall operational efficiency.
- Prepare and synthesize materials for executive reviews, leadership meetings, and presentations.
- Collaborate with finance, communications, and HR business partners on planning, budgeting, and organizational communications.
Executive Partnership
- Serve as an extension of the executive—representing their priorities, voice, and decisions across internal and external engagements.
- Manage sensitive information with the utmost discretion and handle complex, confidential matters with judgment and professionalism.
- Act as a culture and communications hub for the organization, driving engagement and alignment across distributed teams.
Administrative Excellence
- Provide comprehensive calendar management, travel coordination, expense processing, and event logistics for executives and their teams.
- Coordinate cross-functional projects, ensuring deliverables and deadlines are met with precision.
- Maintain and continuously refine administrative processes to increase effectiveness and efficiency across the organization.
Cross-Functional Collaboration
- Build and maintain strong relationships with internal teams, other Executive Assistants, and external partners to facilitate seamless communication and collaboration.
- Partner with business unit and operations teams to implement initiatives and drive results that impact both the immediate organization and related teams across Adobe.
What You Need To Succeed
- 10+ years of administrative experience, including 4+ years supporting executive leadership (VP level or equivalent).
- Demonstrated ability to manage multiple complex priorities in a fast-paced environment with limited direction.
- Strong organizational, problem-solving, and analytical skills, with the ability to anticipate issues and take initiative.
- Exceptional interpersonal and communication skills, with proven diplomacy and professionalism across all levels of an organization.
- Demonstrated ability to influence culture and contribute to organizational success beyond administrative duties.
- You think strategically while delivering flawlessly.
- You operate with grace under pressure and navigate ambiguity with sound judgment.
- You are a trusted partner who amplifies leadership impact and strengthens team connectivity.
- You bring curiosity, innovation, and continuous improvement to every aspect of administrative operations.
Key skills/competency
- Executive Support
- Administrative Operations
- Calendar Management
- Travel Coordination
- Event Logistics
- Project Coordination
- Relationship Management
- Confidentiality
- Problem-Solving
- Communication Skills
Skills & topics
- Executive Assistant
- Administrative Support
- HR Support
- Executive Leadership Support
- Calendar Management
- Travel Coordination
- Event Planning
- Project Management
- Operational Efficiency
- Confidentiality
- Adobe
- Software
- Technology
How to get hired
- Tailor your resume: Highlight 10+ years administrative experience and 4+ years executive support, using keywords from the job description like 'strategic support,' 'confidential matters,' and 'operational efficiency.'
- Craft a compelling cover letter: Showcase your ability to think strategically, deliver flawlessly, and operate with grace under pressure, aligning your skills with Adobe's values.
- Prepare for behavioral questions: Be ready to discuss how you've managed complex priorities, handled confidential information, and influenced organizational success beyond administrative duties.
- Research Adobe's culture: Understand their mission of empowering creativity, their focus on AI innovation, and their commitment to diversity and inclusion to demonstrate alignment.
- Follow application instructions: Adhere to Adobe's guidelines regarding AI use in interviews and ensure all submitted materials are accurate and professional.
Technical preparation
Master advanced calendar and scheduling tools.,Become proficient in Adobe Creative Suite basics.,Learn expense reporting and travel management systems.,Familiarize yourself with project management software.
Behavioral questions
Describe handling multiple complex priorities.,Share an example of managing confidential information.,How have you improved administrative processes?,Discuss a time you influenced organizational success.
Frequently asked questions
- What is the salary range for the Sr. Executive Assistant role at Adobe?
- The U.S. pay range for this position is $98,200 - $196,250 annually, with specific pay varying by work location and experience. In California, the range is $135,500 - $196,250. For sales roles, compensation is total target compensation (TTC), while non-sales roles include base salary and an Annual Incentive Plan (AIP), with potential for new hire equity awards.
- What specific skills are most critical for an Executive Assistant at Adobe?
- Adobe seeks candidates with at least 10 years of administrative experience, including 4+ years supporting VP-level executives. Key skills include managing multiple complex priorities with limited direction, strong organizational and problem-solving abilities, exceptional interpersonal and communication skills, diplomacy, professionalism, and the ability to influence culture and drive operational efficiency.
- How does Adobe approach AI in its hiring and interview process for the Sr. Executive Assistant position?
- Adobe encourages employees to innovate with AI and looks for candidates eager to do the same. While AI is encouraged in certain aspects of the hiring process, its use during live interviews is restricted unless explicitly permitted by the interviewer or approved as an accommodation. Misrepresenting work with AI may impact your application.
- What is the work arrangement for this Sr. Executive Assistant role at Adobe?
- The job description does not explicitly state the work arrangement (on-site, hybrid, or remote). However, given the executive support nature and cross-functional collaboration required, it is likely to be on-site or hybrid, potentially in a major Adobe office location. Further clarification would be provided by the recruiter.
- What does 'Employee Experience (HR)' mean in the context of this Sr. Executive Assistant role?
- In this role, 'Employee Experience (HR)' refers to the department focused on supporting Adobe's employees. The Sr. Executive Assistant will provide support to the leadership of this department, helping to streamline operations, manage initiatives related to employee well-being, development, and overall organizational culture.
- How can I demonstrate my strategic thinking abilities for the Sr. Executive Assistant role at Adobe?
- To demonstrate strategic thinking, highlight instances where you anticipated executive needs, improved processes, contributed to long-term planning, or influenced organizational success beyond basic administrative tasks. Emphasize your ability to align schedules and resources with broader organizational goals and provide insights for operational efficiency.
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