Remote Executive Assistant

Position Overview

Zirtual is a work-life balanced company offering experienced remote executive assistants for personal and professional needs. As a Remote Executive Assistant, you serve as the main point of contact for clients, supporting them with a variety of administrative tasks and projects.

Essential Duties and Responsibilities

The role includes project management, calendar management, research, purchase coordination, administrative tasks, email management, social media support, and virtual meeting assistance. You will:

• Manage client calendars and schedule appointments
• Conduct research and deliver timely results
• Handle expense reporting and purchase verifications
• Manage inbox, correspondence and task updates
• Attend virtual meetings, draft agendas, and take minutes

Communication and Reporting

You are required to maintain proactive and clear communication with clients and Account Supervisors, acknowledge tasks within a set timeframe, and provide weekly usage reports along with real-time tracking of billable hours.

Requirements & Qualifications

The ideal candidate is bilingual (English/Spanish) with strong communication skills, exceptional organizational capabilities, and the ability to multi-task effectively. A minimum of 4 years administrative experience is required, with preference given to those with C-level executive support experience and familiarity with tools such as Google Suite, Microsoft Office, Trello, Asana, Slack, CRM platforms, and more.

Key Skills/Competency

• Remote work
• Executive support
• Project management
• Calendar management
• Communication
• Research
• Expense reporting
• Administrative skills
• Multitasking
• Client service