Administrative Officer - College of Interdisciplinary Studies (UAE National)
Zayed University · Dubai, Dubai, United Arab Emirates
- On site
- Full-time
- AED 150,000 / year
- Dubai, Dubai, United Arab Emirates
Job highlights
- Provide administrative support to the Dean.
- Manage schedules, travel, and communications.
- Assist with budget, publications, and reports.
- Coordinate meetings, events, and special projects.
- Handle confidential information and accreditation support.
About the role
The Opportunity
The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
The Responsibilities
- Prepares correspondence, presentations, reports, agendas and memos for the Dean, including handling confidential information.
- Supports the Dean with budget planning and management, submissions, and prepares the Dean's expense reports.
- Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures, and invitations.
- Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
- Provides administrative support for the Dean, including arranging the day-to-day schedule, travel arrangements, mail handling, supplies control, and necessary communications internally and externally.
- Organizes and schedules meetings, events, and appointments, notifying attendees of location and time.
- Coordinates room bookings, equipment, and catering for the supervisor.
- Coordinates work with other Colleges, school districts, and other organizations.
- Effectively communicates with executives and management within the University, State agencies, and various school districts.
- Provides exam support, including assisting with scheduling, liaising with support departments, and preparing, distributing, and collecting exam packs.
- Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, preparation of materials for review, and arranging site visits.
- Performs special projects and assignments as requested by the Dean.
The Requirements
- Must possess a Bachelor’s degree from an accredited institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
Preferred Requirements
- Must have strong written and oral communication skills in English, and preferable in Arabic.
- Highly computer literate, including Microsoft Office Suite.
- Familiarity with graphic design software would be advantageous.
- Prepares payment requisitions and reimbursements for professional development, internships, and external reviewers.
- Ability to learn and manage ZU web management software.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel, MS PowerPoint, Outlook).
The Benefits
The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children, and healthcare is provided to the employee and sponsored family members.
To Apply
In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references. While we appreciate all applications, you will be contacted only if you are selected for an interview. For any further enquiries, please contact Recruitment@zu.ac.ae
About Us
Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation – the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President’s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
Key skills/competency
- Administrative Support
- Dean's Office Support
- Budget Management
- Report Preparation
- Meeting Coordination
- Travel Arrangements
- Confidential Information Handling
- Communication Skills
- Microsoft Office Suite
- Office Management
Skills & topics
- Administrative Officer
- Zayed University
- UAE National
- Dean's Support
- Office Management
- Budget Support
- Report Preparation
- Meeting Coordination
- Accreditation Support
- Higher Education Administration
- English
- Arabic
- Microsoft Office Suite
- Dubai
- Abu Dhabi
How to get hired
- Tailor your resume: Highlight administrative experience, budget management, and communication skills relevant to the Administrative Officer role at Zayed University.
- Craft a strong cover letter: Emphasize your UAE national status, proficiency in English and Arabic, and your understanding of Zayed University's mission.
- Showcase technical skills: Detail your expertise in Microsoft Office Suite and any graphic design or web management software relevant to the role.
- Prepare for interviews: Be ready to discuss your experience with confidential information, event coordination, and how you handle independent judgment.
- Follow application instructions carefully: Ensure your cover letter, CV, and references are submitted as requested.
Technical preparation
Master Microsoft Office Suite: Excel, PowerPoint, Outlook.,Practice preparing presentations and financial reports.,Familiarize yourself with office management systems.,Learn ZU web management software basics.
Behavioral questions
Describe handling confidential information.,How do you prioritize Dean's requests?,Give an example of coordinating an event.,How do you manage communication with external entities?
Frequently asked questions
- What does an Administrative Officer at Zayed University do?
- An Administrative Officer at Zayed University supports the Dean of the College of Interdisciplinary Studies by managing schedules, preparing documents, assisting with budgets, coordinating meetings and events, and handling confidential information. The role also involves supporting accreditation projects and liaising with various internal and external stakeholders.
- What are the key qualifications for the Administrative Officer role at Zayed University?
- The key qualifications include a Bachelor's degree, a minimum of 2 years of administrative experience, strong English communication skills (Arabic is preferable), and high proficiency in Microsoft Office Suite. Familiarity with graphic design software and office management systems is also beneficial.
- Is this Administrative Officer position open to UAE Nationals only?
- Yes, the job title specifies 'Administrative Officer - College of Interdisciplinary Studies (UAE National)', indicating that this position is specifically for UAE Nationals.
- What is the application process for the Administrative Officer position at Zayed University?
- To apply, you need to complete the online application form and attach a cover letter, a current CV, and the contact details of three professional references. Only shortlisted candidates will be contacted for an interview.
- What are the benefits of working as an Administrative Officer at Zayed University?
- Zayed University offers a competitive benefits package, including tax-free salaries in the UAE, cash housing, annual vacation with airline tickets for the employee and immediate family, educational subsidies for children, and healthcare for the employee and sponsored family members.
- How important is Arabic language proficiency for this Administrative Officer role?
- While strong written and oral English communication skills are a must, proficiency in Arabic is preferable for this Administrative Officer role at Zayed University, given its location and student body.
- What kind of administrative leadership is expected for accreditation projects?
- For accreditation projects, the Administrative Officer is expected to manage the formatting and storage of documentation, prepare materials for review, and arrange site visits, demonstrating administrative leadership in these critical processes.