Accountant, Accounts Payable

Accountant, Accounts Payable at Zapier

At Zapier, we leverage automation daily to enhance work efficiency, creativity, and humanity. We encourage the responsible and transparent use of AI tools in your application process.

We are seeking an experienced Accountant, Accounts Payable to bolster our procure-to-pay operations. This role involves managing vendor data and onboarding, maintaining meticulous accounting records, and driving process improvements within the P2P function.

You will support Renee Law, Accounting Manager, in overseeing vendor lifecycle management, strengthening accounting processes and documentation, coordinating cross-functional communication, and ensuring timely, accurate completion of accounting related tasks.

What You'll Do

• Oversee vendor master data records within our procure to pay and ERP system (Zip), including answering vendor questions, following up on vendors' missing information, determining 1099/1042 eligibility, and resolving issues during the onboarding process.
• Perform OFAC and TIN matching processes to ensure compliance.
• Review critical vendor fields for missing or incomplete/incorrect data (includes 1099 eligibility fields, tax IDs, and duplicate vendor indicators).
• Manage vendor offboarding in the procure-to-pay and ERP systems.
• Provide necessary reporting on our vendors.
• Review and code invoices in the accounts payable invoice inbox, accurately and promptly.
• Assist with purchase request reviews and follow-ups as needed.
• Help create and maintain process documentation, including internal accounting documents and Zapier-facing documentation.
• Respond to Slack messages regarding accounting-based questions in a timely manner.
• Manage our virtual card transaction queue, ensuring transactions are submitted timely with required documentation and credit card receipts are securely filed.
• Manage and distribute incoming mail from Zapier’s remote mailbox to others within the organization, leveraging existing automated mail processes for efficiency.
• Organize and assign tickets from accounting’s Zendesk instance to the proper individuals for action.
• Provide assistance on various procure-to-pay related projects as needed.
• Perform month-end reconciliation processes and automations efficiently.

About You

• You have foundational experience in accounting, procurement, or accounts payable, complemented by relevant education or practical experience. You are driven to expand your knowledge and technical skills.
• You are proactive, curious, and eager to take ownership of tasks and contribute to improving procure-to-pay processes.
• You are willing to tackle any task, big or small, as part of a fast-growing, nimble accounting team.
• Your organizational and time management skills are exceptional, allowing you to manage multiple projects and tasks efficiently.
• You are resourceful, adept at using AI tools, network, and team knowledge to find solutions.
• You are collaboration-forward, a strong communicator who partners effectively across the organization, addressing stakeholder questions quickly and accurately.
• You possess a keen eye for detail, capable of deep-diving into specifics while also appreciating the broader strategic picture.

Key Skills/Competency

• Accounts Payable Management
• Vendor Data Management
• Procure-to-Pay (P2P)
• ERP Systems (e.g., Zip)
• Month-End Reconciliation
• Financial Reporting
• Process Improvement
• Data Entry & Accuracy
• Communication Skills
• Time Management