People & Culture Administrative Assistant

About WWE

WWE® is the global leader in sports entertainment, creating and delivering original content 52 weeks a year to a global audience. Committed to family-friendly entertainment, WWE's TV-PG programming reaches over 1 billion households worldwide through world-class distribution partners including Netflix, ESPN, NBCUniversal, USA Network and The CW. WWE is proudly part of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company that also owns UFC and PBR, reaching 1 billion households across 210 countries and territories and organizing over 500 live events annually. Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings also services and partners with major sports rights holders through IMG and On Location.

Position Summary

The People & Culture Administrative Assistant provides comprehensive direct support and assistance to assigned executive(s). This role involves exposure to sensitive, confidential, strategic, and critical information, demanding discretion, independent judgment, tact, and diplomacy. A professional attitude and strong interpersonal communication skills are essential for success in this position.

Responsibilities

• Manages calendars for assigned executive(s), proactively ensuring they adhere to their schedules.
• Uses sound judgment to ascertain the nature of incoming calls, accurately records messages, addresses issues independently, and transfers calls as needed, following up on information requests.
• Manages the workflow of assigned executive(s), including meetings, correspondence, and milestone events, proactively prioritizing and partnering to ensure timely completion of all objectives.
• Communicates effectively, in person and through correspondence, with high-level contacts both internally and externally, such as vendors, customers, and senior leaders.
• Collaborates with other internal departments as required.
• Works with members of assigned executive(s) personal teams to coordinate complex calendars and light travel logistics.
• Composes, types, and prepares high-quality correspondence, memos, presentations, and confidential materials.
• Schedules and coordinates meetings or other events as directed by assigned executive(s).
• Coordinates directly, or in conjunction with the Travel department, travel arrangements including flights, hotels, and car services, creating detailed itineraries with all necessary confirmations and contact information (Light Travel).
• Prepares expense reports for assigned executive(s) as requested.
• Coordinates information transmission with other parties.
• Ensures adequate office supplies, submitting order requests for the department and coordinating department lunches.
• Performs additional tasks, projects, and responsibilities as assigned.

Skills & Experience

• Minimum of 2 years of experience as an assistant to a high-level individual within a fast-paced organization.
• Outstanding organization, prioritization, analytical, and anticipatory skills.
• Solid project management and problem-solving skills.
• Self-starter with internal drive and initiative to perform tasks to the best of one’s ability.
• Must be responsive to email, text, and phone calls, sometimes outside of standard business hours.
• Must be flexible and responsive to an evolving and changing business environment.
• Ability to communicate effectively, both verbally and in writing, with individuals at all levels of the organization, particularly senior leadership.
• Ability to work independently and thrive in a multi-task, fast-paced environment.
• Excellent organizational skills.
• Excellent attention to detail.
• Ability to maintain confidential information.
• Advanced knowledge and proficiency in Microsoft Excel, Word, PowerPoint, and Outlook, with the ability to learn other basic computer programs.

Key skills/competency

• Executive Support
• Calendar Management
• Confidentiality
• Travel Coordination
• Office Administration
• Microsoft Office Suite
• Communication Skills
• Prioritization
• Problem-Solving
• Organizational Skills