Sales Administration Co-ordinator

Sales Administration Coordinator

To manage our tender opportunity distribution processes as part of the UK Strategic Bids Team.

Responsibilities:

• Managing distribution of correspondence relating to tender opportunities.
• Managing procurement portal accounts.
• Supporting general proposal and knowledge management activities.
• Management of opportunity distribution via the UK Proposals Mailbox with heavy email traffic.
• Distribution of tender and portal notifications.
• Liaising with internal stakeholders / clients to ensure opportunities are being routed correctly.
• Managing passwords / access requests and providing portal access details to business users.
• Troubleshooting portal problems, liaising with internal clients and portal organisations to resolve issues, escalating when required.
• Maintaining accurate and up-to-date company profile information on procurement portals.
• Maintenance of email distribution lists.
• Provide support with knowledge management activities as required.

Qualifications:

• University degree/Diploma qualifications would be advantageous.
• A' level English or equivalent.

Required Experience:

This person should be a capable, methodical administrator able to follow defined processes as well as being able to work under their own initiative. The successful candidate will be able to demonstrate that they are well-organised, customer-focused, and adaptable. It is important that the person is able to switch between planned, routine activities and urgent, reactive ones. You should have good cultural awareness, be conscientious and have an open mind. We will select a candidate with excellent English language / communication skills.

• At least 3 years' minimum experience in administration duties.
• Proficient user of MS Office (Word, Excel, PowerPoint, Outlook, Teams) with the ability to manage shared Outlook mailboxes including application of mailbox rules.
• Familiarity with navigating procurement portals would be an advantage.
• Proven ability to communicate in English openly and to proactively share knowledge.
• Possess a professional, confident manner.
• Able to work remotely from team environment.

Desirable Experience:

• At least 3 years’ experience working in a large (500+ people) organisation.
• Knowledge of SharePoint.

The right candidate will:

• Good communication and interpersonal skills.
• Teamwork ethic.
• Attention to detail.
• Flexibility and adaptability.
• High degree of self-motivation and ability to motivate others.
• Ability to work under pressure and with minimum of supervision.
• Organisation, prioritising and managing multiple commitments.
• Respect for deadlines and achieve targeted results whilst working individually.
• Confident in dealing with senior staff.
• Self-motivated and able to take the initiative.
• Enthusiasm and 'continuous improvement' drive.

Background Verification:

Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India. Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

About Us:

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come. With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come. At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise. www.wsp.com

We are Passionate people doing purposeful and sustainable work that helps shape our communities and the future. A collaborative team that thrives on challenges and unconventional thinking. A network of experts channeling our curiosity into creating solutions for complex issues. Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us:

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as yours.

Our Hybrid Working Module:

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model. Maximize collaboration. Maintain product quality and cultural integrity. Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing:

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity:

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People - feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background. Imagine a better future for you and a better future for us all. Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far. With us, you can. Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Key skills/competency:

• Sales Administration
• Tender Management
• Proposal Management
• Email Management
• Procurement Portals
• Stakeholder Communication
• Knowledge Management
• MS Office Proficiency
• Administrative Support
• Remote Work