Accounting Assistant

Accounting Assistant

Department: Accounting

Division: Accounting & General

Reports To: Controller

Supervises: N/A

Position Summary

Responsible for performing day-to-day accounting functions to include accounts payable/receivable, income auditing and cash reconciliation. Assist Controller in processing weekly payroll. Ensures compliance with all applicable federal, state, and local laws and regulations while supporting accurate financial reporting. Role requires a strong attention to detail and ability to work closely with and in support of the restaurant and hotel management teams and their departments.

Key Responsibilities

• Perform daily cashiering responsibilities, including accurate posting for the hotel and restaurants of cash entries and reconciliation of credit card transmissions.
• Review night audit paperwork to ensure all revenue and tax collections are accurate.
• Ensure daily revenue postings are accurate and correct errors as needed.
• Assist Controller with month-end closing responsibilities for various entities.
• Assist external and regulatory auditors by providing accounting records, documentation, and explanations as needed.
• Manage accounts payable processes.
• Assist in accounts receivable processes.
• Prepare daily revenue reporting.
• Maintain accounting file storage and records.
• Complete special projects as assigned.
• Promote a safe environment for employees and guests by identifying and addressing safety or security issues.
• Maintain an organized and clean work area while practicing safe work habits.
• Exhibit teamwork and cooperation by performing other duties as needed or directed.

Qualifications

• Understanding of accounting policies and procedures.
• Experience with M3 accounting software preferred.
• Effective and professional verbal and written communication skills.
• Ability to work varying schedules as required to meet deadlines.
• Working knowledge of Microsoft Excel preferred.
• Two (2) or more years of hospitality accounting experience preferred.
• College degree preferred.

Job Environment

Primarily indoors within office and hotel facilities. Requires sitting for extended periods during shifts. Some lifting required, up to 25 pounds. Minimal physical activity including infrequent bending, stretching, or stooping.

Benefits

• Medical, dental, vision, and prescription drug coverage
• 401(k)
• Flexible Spending Account
• Employer-sponsored life insurance
• Employer-sponsored short-term and long-term disability
• Employee Assistance Program
• Voluntary life insurance
• Vacation and paid holidays

Key skills/competency

• Accounting Principles
• Accounts Payable
• Accounts Receivable
• Cash Reconciliation
• Financial Reporting
• Payroll Processing
• Auditing
• M3 Software
• Microsoft Excel
• Hospitality Accounting