Procurement Manager

Summary

The Strategic Sourcing and Procurement department at Workiva operates in a centralized, fast-paced environment, requiring exceptional organizational skills, efficient time management, and the ability to perform under pressure while managing projects to meet critical deadlines. The team is responsible for strategic sourcing, procurement operations, supplier relationship management, data & analytics, outsourcing, commercial terms review, and contract management across Workiva. We are currently seeking a Procurement Manager to join our team.

As a Procurement Manager in this SaaS company, you will develop procurement strategies, oversee procurement workflow efforts, support operations, provide category management and reporting expertise, improve procurement policies and procedures, and lead a virtual card program, all while supporting the strategic sourcing team.

What You'll Do

• Possess strong knowledge of indirect categories relevant to a SaaS company, including SaaS licenses, IT and professional services, marketing, facilities management, and professional services.
• Partner with and support Strategic Sourcing Managers with improved workflows, contract execution, and reporting insights.
• Collaborate with internal stakeholders, including Accounting, Finance, IT, Security, Legal, and Marketing, to understand their procurement needs and priorities.
• Maintain a solid understanding of commercial terms and conditions to ensure contracts comply with legal, regulatory, and accounting requirements and protect the organization's financial interests.
• Manage source-to-pay (S2P) procurement activities and foster effective communication and collaboration across departments, including purchase order management and new supplier onboarding.
• Demonstrate strong technical proficiency in Coupa (CLM) administration, configuration, and optimization.
• Develop training materials, user videos, and documentation to facilitate adoption and proficiency among procurement team members and end-users.
• Generate and analyze procurement reports and dashboards within Coupa to track key performance indicators, identify trends, and measure procurement effectiveness.
• Support corporate travel commodities, manage reporting, documentation, and support internal business.
• Develop reports and notifications in Coupa’s contract lifecycle management (CLM) module and assist Strategic Sourcing with improved workflows, renewals, and contract execution via DocuSign.
• Analyze market trends, assess supplier capabilities, and identify opportunities for cost savings and process improvements.
• Ensure compliance with procurement policies and oversee the creation, review, and approval of purchase orders within Coupa.
• Manage and lead procurement professionals to maximize their potential, achieve sourcing and procurement best practices, meet department goals to drive results, and foster an inclusive and collaborative team environment.
• Possess advanced proficiency with Power BI, Microsoft Excel (pivot tables, data validation, complex formulas), manipulating and analyzing large datasets.

What You'll Need

Minimum Qualifications

• Bachelor's degree in Supply Chain, Business Administration, Finance, or a related field, or equivalent combination of education and experience.
• 5 years of procurement experience with a focus on indirect categories, best practices, source-to-pay strategies, and supplier management principles.
• Hands-on experience using Coupa procurement software (P2P, CLM, and punchouts).

Preferred Qualifications

• Demonstrates a high level of integrity and accountability, with a strong sense of urgency and a results-driven mindset.
• Experience with training and overseeing onshore and offshore contractor resources.
• Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams and influence stakeholders at all levels of the business.
• Ability to build relationships and collaborate across teams and with suppliers.
• Excellent analytical and problem-solving skills, with the ability to interpret data and derive actionable insights.
• Coordinates Coupa eProcurement platform to include maintenance of catalogs, availability, and visibility of data to end users, user profile, site account information (account codes, rules, and roles), workflow setup and management, supplier setup and maintenance, and change management.
• Knowledge of internal audit SOX controls compliance processes.
• Experience with international procurement and managing global entities.
• M&A experience is highly preferred.
• ERP implementation experience is a plus.

Working Conditions & Physical Requirements

• 10% travel.
• Reliable internet access for any period of time working remotely, not in a Workiva office.

How You’ll Be Rewarded

• ✅ Salary range in the US: $106,000.00 - $172,000.00
• ✅ A discretionary bonus typically paid annually
• ✅ Restricted Stock Units granted at time of hire
• ✅ 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email talentacquisition@workiva.com.

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.

Key skills/competency

• Strategic Sourcing
• Procurement Operations
• Coupa Software
• Contract Management (CLM)
• Supplier Relationship Management
• Indirect Categories
• Data Analysis (Power BI, Excel)
• Source-to-Pay (S2P)
• Stakeholder Collaboration
• Procurement Policy Compliance