Proposal Coordinator

Proposal Coordinator at Woolpert

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services, dedicated to moving the world forward through innovative thinking. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders. As a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

Position Overview

Woolpert is seeking a Proposal Coordinator to join our dynamic Proposal Department. This position reports to the Proposal Director and is responsible for supporting the proposal managers within the Infrastructure Sector (aviation, transportation, utilities, and enterprise data/analytics) by managing key components associated with proposal development.

What You Will Do

• Support proposal manager as needed, including attendance at scheduled kick-off, review, and other pursuit meetings.
• Attend meetings to document action items and larger strategy discussions.
• Issue subconsultant data calls and manage received information.
• Complete required corporate forms.
• Provide responses to data calls from teaming partners.
• Work with technical writers to maintain toolkit content (resumes, project descriptions, boilerplate text, etc.).
• Maintain and archive image/graphic libraries through Open Asset.
• Coordinate hard copy production and shipment of final submittal, as needed.
• Maintain client database through designated tools.
• Maintain consistency and storage of information.

What You Will Bring

• BA/BS in a relevant technical field or industry experience OR 6+ years of relevant AEC industry experience.
• Proposal experience within the infrastructure industries (aviation, transportation, utilities, or technical services) preferred.
• Proficient in Microsoft Office and Adobe Acrobat; experience with InDesign a plus.
• Strong interpersonal skills, good judgment, and ability to communicate effectively with a diverse range of stakeholders.
• Strong attention to detail and ability to prioritize multiple tasks.
• Ability to work independently as well as in a team.
• Ability to anticipate, understand, and respond to internal client needs, including proposal manager, project manager, and technical subject matter experts (SMEs).

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you’ll work on meaningful assignments that improve quality of life worldwide. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

Pay Range

$57,800 - $72,200 USD

Key skills/competency

• Proposal Development
• Project Coordination
• Document Management
• Technical Writing Support
• Data Call Management
• Client Database Maintenance
• Microsoft Office Suite
• Adobe Acrobat
• InDesign (preferred)
• Communication Skills