Executive Assistant to CEO and COO

About WizardTales – India’s Cost-Disruptive Public Cloud Alternative

WizardTales is a next-gen public-cloud platform engineered for data-intensive, latency-sensitive workloads. We cut total cost of ownership for Indian businesses by up to 60% while meeting CERT-In and RBI data-residency mandates. We exist to help Indian businesses run faster, smarter, and cheaper on a secure, sovereign, high-performance cloud.

Tasks of the Executive Assistant to CEO and COO

• End-to-end calendar management for CEO and COO across multiple time zones
• Scheduling, rescheduling, and resolving conflicts with clear buffers
• Enforcing meeting hygiene (agenda, objectives, right participants)
• Proactively reducing unnecessary meetings and protecting focus time
• Inbox and message triage (email, LinkedIn, WhatsApp, Slack as applicable)
• Drafting professional executive-level responses and highlighting decisions needed
• Preparing meeting briefs, agendas, and pre-reads
• Taking structured meeting notes and sharing Decisions & Action Items within 2 hours
• Tracking action items, owners, deadlines, and follow-ups until closure
• Maintaining a single executive task tracker (ClickUp / Notion / Asana / Jira)
• Sending daily executive summaries (meetings, priorities, pending decisions)
• Supporting admin operations such as travel planning, expenses, invoices, and documentation

Requirements for the Role

• 3+ years of experience as an Executive Assistant or Personal Assistant to senior leaders
• Excellent written and spoken English with professional executive communication skills
• Strong follow-up discipline and ability to drive tasks to completion
• High level of organization, confidentiality, and judgment
• Comfortable working with Google Workspace (Calendar, Docs, Sheets) and Zoom/Meet
• Ability to overlap 2–4 hours daily with Europe/Berlin time zone
• Comfortable working remotely with async coordination

Benefits at WizardTales

• Fully remote role based in India
• Direct exposure to CEO and COO of a fast-growing cloud platform
• High ownership and impact — not a passive admin role
• Flexible working hours with async work allowed
• Opportunity to grow into a Senior Executive Assistant role
• Competitive compensation based on experience
• Fast decision-making and respect for your time

Key skills/competency

• Calendar Management
• Executive Support
• Communication Skills
• Time Zone Coordination
• Meeting Management
• Inbox Triage
• Action Item Tracking
• Confidentiality
• Google Workspace
• Organizational Skills