Executive Assistant

Executive Assistant at Philips

Philips is a leading global health technology company dedicated to improving people's health and well-being through innovative solutions. With a rich history of pioneering advancements in healthcare, Philips strives to make healthcare more accessible, affordable, and effective worldwide. The company’s portfolio encompasses a wide range of medical devices, diagnostic imaging, patient monitoring, and health informatics solutions designed to enhance clinical outcomes and patient experiences. Committed to fostering a culture of innovation and excellence, Philips continuously invests in research and development to stay at the forefront of healthcare technology. The organization values diversity, inclusion, and sustainability, aiming to create a positive impact on communities and individuals across the globe.

About The Role

The Executive Assistant for Image Guided Therapy Devices based in Plymouth, MN, will play a crucial role in supporting senior leadership within the organization. This position involves managing complex administrative, organizational, and operational tasks to facilitate the smooth functioning of the leadership team. The successful candidate will be responsible for coordinating meetings, managing schedules, handling confidential information, and supporting strategic projects. This role requires a proactive approach, strong organizational skills, and the ability to work independently while collaborating effectively with global teams. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow management. The role also involves supporting budget tracking, expense reporting, and travel arrangements, contributing to the overall productivity of the leadership team and the broader organization.

Key Responsibilities

• Support one or more executives by handling complex administrative and operational tasks
• Coordinate and organize leadership meetings, including logistics for off-site events, customer visits, and internal sessions
• Assist in preparing materials and agendas for Ultrasound Services and Enterprise Champion business meetings
• Manage budget tracking, purchase orders, and expense reports using Concur
• Handle travel arrangements, including booking flights, accommodations, and transportation
• Maintain and update calendars, ensuring optimal scheduling and conflict resolution
• Communicate effectively with the Services Leadership team and global stakeholders
• Track important deadlines and follow up on action items to ensure timely completion
• Work closely with the Remote-Digital Services Enterprise Leadership team to coordinate meetings and communications
• Exercise discretion and confidentiality in handling sensitive information
• Support strategic projects and initiatives as assigned by leadership
• Build and maintain strong professional relationships across various levels of the organization

Qualifications

• Associate’s degree required; Bachelor’s degree in a related field preferred
• Minimum of 5+ years of experience as an Executive or Management Assistant in a fast-paced, international environment
• Exceptional verbal and written communication skills in English
• Strong proficiency in Outlook calendar and email management
• Proven ability to prioritize tasks effectively under pressure
• Experience in managing confidential information with discretion
• Excellent organizational and planning skills
• Ability to work independently and as part of a team
• Experience coordinating meetings, including logistics for off-sites, customer visits, and leadership meetings
• Familiarity with budget management, purchase order tracking, and expense reporting
• Demonstrated proactive attitude and problem-solving skills
• Availability to work in the Plymouth, MN office at least 3 days per week
• Flexibility to adapt to fluctuating workloads and deadlines

Benefits

• Competitive hourly pay ranging from $39 to $62 per hour
• Comprehensive benefits package including PTO, health savings account with company contribution, and 401(k) with up to 7% match
• Participation in stock purchase plans and long-term incentive programs
• Education reimbursement programs to support professional development
• Access to a collaborative and innovative work environment
• Opportunities for career growth within a global organization

Equal Opportunity Employer

Philips is an Equal Employment Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all employees are valued and respected. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or any other protected status. We encourage applications from all qualified individuals and ensure equal opportunity in employment practices.

Key skills/competency

• Administrative Support
• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Expense Reporting
• Confidentiality
• Stakeholder Communication
• Budget Tracking
• Organizational Skills
• Project Support