Executive Administrative Assistant
@ Wiraa

Hybrid
$90,000
Hybrid
Full Time
Posted 5 hours ago

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XXXXXXXXXX XXXXXXXXX XXXXXX******* @wiraa.com
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Job Details

About Wiraa

Wiraa is seeking a highly organized and proactive Executive Administrative Assistant to support the Vice President of Marketing. This role involves managing executive schedules, coordinating complex travel arrangements, and facilitating smooth communication across global offices.

Responsibilities

  • Maintain an accurate calendar for the VP of Marketing.
  • Manage domestic and international travel logistics including flights, accommodations, and transportation.
  • Coordinate global calls, virtual meetings, and company events.
  • Prepare reports, presentations, memos, letters, speeches, and news releases.
  • Collaborate with marketing teams for content creation and event support.
  • Proofread and edit executive-level documents with strict attention to detail.
  • Exercise discretion and maintain confidentiality at all times.

Qualifications

  • High School Diploma or GED (minimum) with at least 5 years of executive support experience.
  • Proficiency in Microsoft Office Suite including Outlook, Teams, Word, Excel, and PowerPoint.
  • Experience supporting senior leadership across multiple time zones.
  • Strong calendar management and logistical coordination skills.
  • Excellent proofreading, editing, and document preparation skills.

Benefits

  • Competitive hourly pay plus bonuses.
  • Comprehensive benefits package including health, dental, and vision insurance.
  • Paid time off and holiday leave.
  • Retirement savings plans and opportunities for professional development.
  • Flexible work arrangements where applicable.

Key Skills/Competency

Executive Support, Calendar Management, Travel Coordination, Communication, Editing, Scheduling, Confidentiality, Event Planning, Office Administration, Microsoft Office

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How to Get Hired at Wiraa

🎯 Tips for Getting Hired

  • Research Wiraa's background: Understand their mission and culture thoroughly.
  • Customize your resume: Highlight executive support and travel coordination skills.
  • Prepare detailed examples: Showcase scheduling and communication expertise.
  • Practice interview scenarios: Emphasize experience with cross-time zone support.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office suite functionalities.
Practice advanced calendar management tools.
Familiarize with SAP Concur and BCD Travel.
Brush up on travel scheduling software.

Behavioral Questions

Describe handling high-pressure scheduling conflicts.
Explain a time you maintained confidentiality.
Share experience coordinating global meetings.
Discuss managing multiple priorities simultaneously.

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