Executive Administrative Assistant

About Climate Makers, Inc.

Climate Makers, Inc. is a leading company specializing in temperature control solutions, mechanical services, and indoor air quality management. As a problem-solving organization, we are committed to providing innovative and effective solutions to enhance comfort, efficiency, and air quality for our clients. Our team is dedicated to delivering exceptional service and ensuring customer satisfaction through technical expertise and personalized support. Climate Makers, Inc. prides itself on fostering a collaborative work environment that values integrity, professionalism, and continuous improvement.

About The Role: Executive Administrative Assistant

We are seeking a highly organized and professional Executive Administrative Assistant to join our dynamic team. In this role, you will be responsible for supporting executive leadership by managing administrative tasks, coordinating schedules, and ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, a polished appearance, and the ability to handle multiple priorities efficiently. This position offers the flexibility of remote work while maintaining a high level of professionalism and confidentiality. The Executive Administrative Assistant will be a key point of contact for visitors, clients, and internal teams, contributing significantly to our company's operational success.

Qualifications

• A high school qualification or equivalent.
• Excellent computer literacy skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding verbal and written communication skills.
• Professional appearance and demeanor.
• Ability to prioritize tasks effectively.
• Strong organizational and time-management skills.
• Ability to work well under pressure and meet deadlines.
• Previous experience in administrative support or similar roles is preferred but not mandatory.

Responsibilities

• Welcome visitors to the office, ensuring a professional and friendly environment.
• Answer and direct phone calls promptly and courteously.
• Respond to emails in a timely and professional manner.
• Manage and maintain the executive calendar, scheduling meetings and appointments.
• Coordinate travel arrangements for executives, including flights, accommodations, and transportation.
• Maintain organized filing systems, both physical and digital.
• Order and manage office supplies to ensure operational efficiency.
• Assist with preparing reports, presentations, and correspondence as needed.
• Support other administrative tasks and projects as assigned by leadership.

Benefits

• Flexible remote working environment.
• Competitive salary package.
• Opportunity to work with a dedicated and innovative team.
• Professional development and growth opportunities.
• Supportive and inclusive company culture.
• Health and wellness benefits (if applicable).
• Paid time off and holidays.

Equal Opportunity

Climate Makers, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe in fostering a workplace where everyone can thrive and contribute to our collective success.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Communication Skills
• Microsoft Office Suite
• Organizational Skills
• Time Management
• Confidentiality
• Problem-Solving
• Executive Support