Business Development Administrative Assistant

About The Company

BECI is a licensed professional building enclosure and engineering firm committed to providing comprehensive consulting services for building enclosures. Our mission emphasizes delivering practical and effective solutions tailored to our clients' specific needs, prioritizing sensibility over conservatism. We cultivate a collaborative environment through mentorship, continuous training, and adherence to detailed internal processes, ensuring technical precision and consistency across all offices and projects. BECI strives to be a trusted partner in the construction and engineering industry, focused on quality, integrity, excellence, and sustainable growth.

About The Role

The Business Development Administrative Assistant at BECI is crucial for supporting the company's growth initiatives by providing administrative assistance to the Business Development Team. This non-exempt, salaried position is primarily based in Nashville, TN, with some travel required. The role encompasses managing routine administrative tasks such as report generation, calendar coordination, expense management, and travel arrangements, all designed to ensure seamless operational flow within the department. The ideal candidate will be organized, proactive, and customer-oriented, fostering a positive work environment and strong internal and external relationships. This position offers an excellent opportunity for individuals seeking a dynamic role within a healthy company culture that values integrity, teamwork, and professional development.

Qualifications

• Associate degree with 6 months to 1 year of experience in an administrative role, or High school diploma/GED with at least 2+ years of relevant administrative experience
• Strong organizational and detail-oriented skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with CRM systems and proposal writing platforms (preferred)
• Ability to handle multiple tasks efficiently and meet deadlines
• Self-motivated, reliable, and discreet with a high level of professionalism
• Punctual and dedicated to maintaining a positive work ethic
• Ability to work independently and collaboratively within a team environment

Responsibilities

• Assist Business Development staff with proposal preparation, client contact verification, and CRM updates
• Manage calendar appointments, meetings, and schedule coordination for the team
• Generate reports and assist in tracking project and opportunity statuses
• Handle expense reports, purchase orders, and electronic filing of documents
• Coordinate travel arrangements including booking flights, hotels, and transportation
• Order and maintain office supplies for designated locations
• Respond promptly and professionally to phone calls and emails from clients and internal teams
• Participate in company meetings and huddles to stay aligned with team goals
• Maintain confidentiality and discretion in handling sensitive information
• Assist with office documentation, electronic filing, and general administrative tasks as needed
• Support the overall operational efficiency of the Business Development Department
• Perform additional duties as assigned by supervisors to support company initiatives

Benefits

• Competitive salary package
• Health, dental, and vision insurance options
• Paid time off and holidays
• Opportunities for professional development and training
• Flexible work arrangements, including remote and hybrid options
• Supportive and inclusive company culture
• Employee assistance programs and wellness initiatives

Equal Opportunity

BECI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable laws.

Key skills/competency

• Administrative Support
• Business Development
• Calendar Management
• Report Generation
• Expense Management
• Travel Coordination
• CRM Systems
• Proposal Preparation
• Microsoft Office Suite
• Organizational Skills