Administrative Coordinator @ Wiraa
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Job Details
About the Company
Accelleron is a pioneering global technology leader dedicated to advancing sustainability within the marine and energy industries. With over a century of heritage, Accelleron specializes in turbocharging, fuel injection, and digital solutions for heavy-duty applications. Operating in more than 100 locations worldwide, the company supports the energy transition with mission-critical products and services.
About the Role
The Administrative Coordinator will manage daily office and facility operations ensuring a safe and efficient environment for employees, visitors and stakeholders. As the first point of contact, you will greet visitors, manage calls, coordinate travel and meetings, manage vendor relationships, and support various projects.
Qualifications
- Bachelor’s degree or 5+ years of administrative experience
- Exceptional organizational and communication skills
- Proficiency in calendar management, travel coordination, and expense reporting
- Experience with vendor and contractor management
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Discretion in handling sensitive information
- Nice to have: Experience in marine/industrial services and Spanish proficiency
Responsibilities
- Oversee daily facility management including HVAC, electrical, plumbing, and security systems
- Ensure safety compliance with regulatory standards
- Greet visitors and manage reception area along with visitor logs
- Coordinate office operations such as expense reporting, supply management, and vendor interactions
- Manage incoming and outgoing communications and mail services
- Coordinate domestic and international travel arrangements and executive calendars
- Support internal and external communications and meeting preparations
- Assist in planning company events, training sessions, and project support
- Develop and monitor facility-related budgets and cost-effective solutions
Benefits
Accelleron offers comprehensive health coverage, competitive salary reviews, retirement plans with matching contributions, paid time off, flexible work arrangements (including hybrid or remote options), professional development opportunities, and more.
Key skills/competency
- Administrative
- Facility Management
- Office Coordination
- Vendor Management
- Travel Coordination
- Expense Reporting
- Calendar Management
- Safety Compliance
- Communication
- Budget Management
How to Get Hired at Wiraa
🎯 Tips for Getting Hired
- Research Accelleron culture: Review mission, values, and recent company news.
- Customize your resume: Highlight administrative and coordination skills.
- Prepare for interviews: Expect questions on facility and office management.
- Emphasize technical skills: Showcase MS Office and vendor management expertise.
- Follow-up diligently: Send thank-you emails after interviews.