Administrative Assistant

About The Company

Convergint is a leading global systems integrator specializing in service-based solutions that protect the lives and assets of clients and communities. With over 20 years of proven growth and a commitment to exceptional performance, Convergint has established itself as the number one in its industry. The company’s foundation is built upon ten core values and beliefs that foster an unmatched corporate culture centered around integrity, diversity, and customer-centricity. Convergint prides itself on delivering innovative security, fire, and life safety solutions while maintaining a strong focus on community engagement and corporate social responsibility. The organization values its people and promotes a positive, inclusive environment where every employee can thrive and contribute to the company's ongoing success.

About The Role

Convergint is seeking a full-time, enthusiastic, results-driven, and forward-thinking Administrative Assistant to join our dynamic team. This role offers an excellent opportunity for individuals who are passionate about providing world-class service and are eager to grow within a supportive organizational culture. As an Administrative Assistant, you will play a vital role in supporting office operations, facilitating communication, and ensuring smooth daily functioning for colleagues both in the office and in the field. Your responsibilities will include managing schedules, making travel arrangements, handling correspondence, and assisting with various administrative and bookkeeping tasks. This position requires a proactive mindset, strong organizational skills, and a customer service orientation, with opportunities to develop professionally as Convergint continues to expand.

Qualifications

• High School diploma or GED equivalent
• 1-3 years of office management or administrative experience (preferred but not required)
• Experience in accounting, bookkeeping, or financial tasks (preferred but not required)
• Proficiency in Microsoft Office Suite, including Excel and PowerPoint
• Experience with project management tools such as Smartsheets (preferred)
• Excellent written and verbal communication skills
• Strong organizational and planning abilities
• Flexible, adaptable, detail-oriented, and self-motivated
• Customer service-oriented mindset

Responsibilities

• Provide comprehensive administrative support to colleagues in the office and field operations
• Answer incoming calls, manage correspondence, and handle scheduling of meetings and appointments
• Arrange travel, accommodations, and logistics for team members as needed
• Coordinate and support company events and special projects
• Assist with accounting and bookkeeping duties, including data entry and report preparation
• Analyze data, prepare reports, and maintain organized job files
• Identify opportunities for process improvements and recommend solutions
• Perform additional duties as assigned to support team objectives and operational efficiency

Benefits

• 10 company holidays and paid time off starting at 13 days annually
• Fun & Laughter Day Off
• Comprehensive Medical, Dental, and Vision plans
• Life insurance and disability benefits
• Wellness programs to promote health and well-being
• 401K matching plan to support retirement savings
• Colleague Assistance Program for personal and professional support
• Tuition reimbursement for continued education
• Competitive salary and compensation packages
• Vehicle reimbursement plan or access to a company vehicle
• Corporate Social Responsibility Day to engage with community initiatives
• Cell phone reimbursement (if applicable)
• Paid parental leave to support work-life balance

Key skills/competency

• Administrative Support
• Office Operations
• Scheduling & Calendaring
• Travel Arrangements
• Bookkeeping & Accounting Support
• Data Entry
• Microsoft Office Suite
• Smartsheets
• Communication Skills
• Customer Service