Administrative Assistant Specialist

About Lockheed Martin

Lockheed Martin is a globally recognized aerospace, defense, and security company dedicated to innovative solutions that advance scientific discovery, enhance national security, and support global stability. With a rich history of technological excellence and a commitment to integrity, diversity, and sustainability, Lockheed Martin serves government and commercial clients worldwide. The organization fosters a collaborative environment that encourages continuous learning, professional growth, and the pursuit of excellence in all endeavors.

About The Administrative Assistant Specialist Role

We are seeking a highly organized and proactive Administrative Assistant Specialist to provide executive support to the Vice President of Systems Engineering, Integration & Test (SEIT). This pivotal role requires a detail-oriented individual capable of managing complex schedules, coordinating meetings and travel arrangements, and handling sensitive information with discretion. The ideal candidate will possess excellent communication skills, a customer service mindset, and the ability to thrive in a fast-paced environment. As a key member of the team, you will facilitate smooth daily operations, support leadership initiatives, and contribute to the overall efficiency of the department.

Key Responsibilities

• Provide comprehensive executive administrative support to the Vice President of SEIT
• Manage and maintain the executive’s Outlook calendar, including prioritizing meetings and requests
• Coordinate and schedule meetings, conferences, and special events, ensuring all logistics are handled efficiently
• Make travel arrangements, including booking flights, accommodations, and transportation, and prepare travel itineraries
• Compile, submit, and track expense reports accurately and timely
• Assist in preparing briefing materials, presentations, and reports for meetings
• Handle incoming correspondence, emails, and phone calls professionally and promptly
• Support general office tasks such as ordering supplies, managing visitor access, and maintaining office organization
• Coordinate with other departments and external vendors to ensure seamless operations
• Maintain confidentiality of sensitive information and uphold organizational policies

Qualifications

• 5+ years of experience as an Administrative Assistant or in a similar role
• Proficiency in managing emails, calendars, and scheduling using Microsoft Outlook, specifically Outlook Calendar management
• Experience in travel planning, coordination, and expense report submission
• Strong knowledge of Microsoft Office Suite including Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information appropriately
• Proven ability to prioritize tasks and manage multiple responsibilities effectively
• Customer service orientation with strong interpersonal skills
• Self-motivated, dependable, and proactive problem-solver
• Experience with Lockheed Martin systems such as LMres/SATRN/TQ3, and familiarity with security and hospitality procedures
• Ability to work both onsite and remotely as required

Benefits & Culture

Lockheed Martin offers a competitive salary and comprehensive benefits package, including health, dental, and vision insurance, retirement savings plans with company contributions, and generous paid time off and holidays. We prioritize opportunities for professional development and career growth within a supportive and inclusive work environment, including flexible work arrangements where applicable.

Lockheed Martin is an equal opportunity employer committed to creating a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, age, disability, or any other protected status. All qualified applicants will receive consideration for employment without regard to these factors. We encourage individuals from all backgrounds to apply and join our team in shaping the future of technology and defense.

Key skills/competency

• Executive Administrative Support
• Outlook Calendar Management
• Travel Coordination
• Expense Reporting
• Microsoft Office Suite
• Confidentiality
• Prioritization
• Communication Skills
• Customer Service
• Problem-Solving