Administrative Assistant, Legal

About Collins Cole Winn & Ulmer, PLLC

Collins Cole Winn & Ulmer, PLLC (“CCWU”) is a distinguished local government law firm based in Colorado. Established in 2022, our team comprises seasoned attorneys who have collaborated for decades, bringing extensive expertise in municipal and special district law. We specialize in providing comprehensive general and special counsel services to Colorado’s diverse local government entities, including special districts, municipalities, intergovernmental authorities, and other governmental bodies. Our mission is to prioritize the well-being of the communities we serve by offering dedicated legal support with a focus on community interests. At CCWU, we foster a collegial work environment that emphasizes work-life balance, flexibility, and professional growth. Our Lakewood office is conveniently situated within walking distance of local amenities and features an on-site lounge with a cappuccino machine, a fully equipped gym with Peloton equipment, and locker rooms, promoting a healthy and balanced lifestyle for our team.

About The Role: Administrative Assistant, Legal

We are seeking a highly organized and proactive Administrative Assistant, Legal to join our team. This role reports directly to the Firm Administrator and Partners and plays a vital part in ensuring the smooth operation of our office. The successful candidate will provide essential administrative and secretarial support, assist with client and internal communications, manage scheduling and calendar activities, and coordinate various firm events. This position offers an excellent opportunity for individuals who thrive in a dynamic, deadline-driven environment and are committed to delivering exceptional service to both internal teams and external clients. The role requires a detail-oriented approach, excellent communication skills, and the ability to handle multiple tasks efficiently. The Administrative Assistant, Legal will also contribute to maintaining a professional office environment and support the firm’s commitment to client confidentiality and high-quality legal service.

Qualifications

• Proven experience in an administrative or secretarial role, preferably within a law firm or professional services environment
• Strong proficiency in Microsoft Office 365, including Word, Excel, and Outlook
• Experience with document management systems such as NetDocs or Caret is preferred
• Excellent written and verbal communication skills
• Exceptional organizational and time management abilities
• Attention to detail and accuracy in document production and proofreading
• Ability to multitask effectively and prioritize workload in a fast-paced setting
• Demonstrated discretion and sound judgment in handling confidential information
• Experience with Adobe Acrobat Pro and client relationship management systems is a plus
• Previous law firm experience is preferred but not mandatory
• High school diploma or equivalent required; additional certification or coursework in office administration is advantageous

Responsibilities

• Provide secretarial support by typing, drafting, formatting, and proofreading emails, letters, reports, and memos using Microsoft Word Styles
• Assist with copying, filing, faxing, and data entry into client resource databases such as Caret, NetDocs, or Excel
• Create and update document templates according to firm standards
• Support reception duties including answering and directing phone calls, greeting visitors, and managing the office appearance
• Process incoming and outgoing mail as needed
• Manage and maintain the firm’s calendar, including scheduling internal meetings and appointments
• Coordinate firm social events, client receptions, and conference attendance logistics
• Order and purchase office supplies, snacks, beverages, and cleaning materials as directed
• Prepare and submit expense reports, maintaining detailed records and receipts
• Organize electronic and hard copy files, ensuring accurate storage and easy retrieval
• Assist with general administrative tasks to support daily office operations and ensure a professional environment

Benefits

Collins Cole Winn & Ulmer, PLLC offers a comprehensive benefits package designed to support employee well-being and professional growth, including:

• Annual salary adjustments for employees in good standing
• Performance-based bonus programs of up to 5% of base salary
• Comprehensive health insurance coverage, with the firm covering 100% of the lowest-cost plan
• Dental and vision insurance, with the firm covering 100% of the lowest-cost plans
• 12 paid holidays and generous paid time off (PTO) accruals
• Life insurance policy equal to one times annual salary
• Long-term disability insurance
• Short-term disability insurance (employee-paid)
• 401(k) profit-sharing plan with up to 4% matching contributions and discretionary profit-sharing up to 5.7%
• Cell phone reimbursement of $50 per month

Equal Opportunity Employer

Collins Cole Winn & Ulmer, PLLC (“CCWU”) is committed to creating a diverse and inclusive work environment. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class. We believe in fostering a workplace where all employees are valued, respected, and provided with equal opportunities for professional growth and development.

Key skills/competency

• Administrative Support
• Secretarial Skills
• Microsoft Office 365
• Document Management
• Communication Skills
• Organizational Skills
• Time Management
• Client Confidentiality
• Legal Administration
• Office Operations