Administrative Assistant

About The Company

The New York City Bar Association, established in 1870, is a distinguished voluntary organization comprising lawyers and law students dedicated to advancing the legal profession. With a rich history spanning over 150 years, the City Bar’s mission centers on empowering a diverse legal community to practice with excellence, advocating for legal reform, and upholding the rule of law and access to justice. Serving as a vital resource for legal professionals and the public alike, the organization promotes fairness, equity, and integrity within the legal system. Its initiatives include educational programs, policy advocacy, and community outreach, all aimed at fostering a just society locally, nationally, and globally.

About The Role

We are seeking a highly motivated and organized Administrative Assistant to join our Legal Referral Service (LRS) team remotely. This full-time position (35 hours/week) reports directly to the Executive Director of LRS and provides essential support to the organization’s leadership and operational functions. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to manage multiple priorities efficiently. The role involves coordinating meetings, managing correspondence, supporting outreach efforts, and assisting with recruitment and organizational activities. This position offers an excellent opportunity for individuals seeking to contribute to a reputable legal organization while developing their administrative and professional skills in a dynamic environment.

Qualifications

• Associate degree or higher, or equivalent professional experience
• Minimum of 1+ years of relevant experience
• Experience in legal, membership management, or customer service roles preferred
• Proficiency in Office 365 applications, including Outlook, Word, Excel, and SharePoint (experience with SharePoint is a plus)
• Strong written and verbal communication skills
• Highly organized with keen attention to detail
• Ability to handle multiple tasks and prioritize effectively
• Quick learner with adaptability to new software systems
• Excellent customer service skills
• Ability to work collaboratively within a team and independently
• Authorized to work in the United States (no visa sponsorship available)

Responsibilities

• Provide direct administrative support to the LRS Executive Director and, as needed, the Associate Director of Operations
• Coordinate committee meetings, including scheduling, RSVP collection, agenda preparation, and distribution of meeting minutes
• Assist with internal staff coordination, scheduling check-ins, meetings, and leadership discussions
• Draft, review, proofread, and manage internal and external correspondence ensuring professionalism and clarity
• Support hiring and recruitment efforts by scheduling interviews, coordinating candidate communications, and administering assessments
• Assist with panel member recruitment and membership management, including application review and interview scheduling
• Support outreach initiatives by preparing and disseminating informational materials to courts, public offices, and partner organizations
• Maintain outreach contact lists and track communications and follow-ups
• Respond promptly to general inquiries via email and phone
• Utilize Office 365 tools effectively and learn internal systems and databases quickly
• Provide general operational support to ensure smooth day-to-day functioning of the organization

Benefits

• Competitive annual salary in the range of $50,000 - $52,500, commensurate with experience
• Generous paid time off including vacation, personal days, sick leave, and holidays (including office closure between Christmas and New Year’s Day)
• Additional paid day off for volunteer work
• Extra time off during summer months
• Choice of comprehensive medical plans, some at minimal cost to employees
• Dental and vision insurance
• Retirement savings plan (401K)
• Life insurance and disability coverage
• Employee Assistance Program and commuter benefits
• Employee discounts and other wellness benefits

Equal Opportunity

The New York City Bar Association is committed to fostering an inclusive environment and is proud to be an equal opportunity employer. We do not discriminate based on race, color, creed, age, national origin, gender (including gender identity), sexual orientation, disability, pregnancy, citizenship status, marital or partnership status, veteran status, or any other protected characteristic. We actively seek to promote diversity and inclusion within our workforce and are dedicated to making reasonable accommodations for individuals with disabilities, religious beliefs, or medical conditions, in accordance with applicable laws. We encourage candidates from diverse backgrounds to apply and join us in our mission to uphold justice and equity in the legal community.

Key skills/competency

• Administrative Support
• Office Management
• Communication Skills
• Organizational Skills
• Microsoft Office 365
• SharePoint
• Meeting Coordination
• Recruitment Support
• Customer Service
• Detail-Oriented