Administrative Assistant
Wiraa
Job Overview
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Job Description
About The Company
Emory University is a prestigious research institution renowned for its commitment to academic excellence, innovative research, and community engagement. Located in Atlanta, Georgia, Emory fosters an environment where scholars, students, and staff collaborate to advance knowledge across a diverse range of disciplines. The university is dedicated to creating an inclusive and dynamic academic community that promotes intellectual growth, societal impact, and leadership development. Emory's emphasis on research and education has earned it national and international recognition, making it an ideal place for professionals seeking to contribute to meaningful work and impactful projects.
About The Role
The Administrative Assistant will serve as a vital support member for Dr. Deborah Lipstadt, a distinguished scholar and former U.S. Department of State Ambassador and Special Envoy to Monitor and Combat Antisemitism. This role involves providing comprehensive administrative assistance to facilitate Dr. Lipstadt’s research, teaching, and policy development activities related to combating antisemitism. The position encompasses a broad range of responsibilities including managing schedules, coordinating logistics for events and meetings, handling correspondence, preparing reports, and maintaining records. The Administrative Assistant will also support the development and operational activities of a new institute focused on public policy and research initiatives aimed at countering antisemitism.
Qualifications
- Bachelor’s degree or equivalent combination of high school diploma and five years of administrative experience
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel)
- Experience with collaboration tools such as OneDrive, Zoom, and Teams
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Self-starter with keen attention to detail
- Ability to handle multiple tasks efficiently and prioritize effectively
- Residency in the state of Georgia is required
Responsibilities
- Provide administrative support to Dr. Deborah Lipstadt and the associated research institute
- Manage calendars, schedule meetings, and coordinate logistics for events and conferences
- Respond to incoming calls and handle routine correspondence
- Prepare reports, presentations, charts, and graphs for various projects
- Assist in the preparation of forms, grant applications, and related documentation
- Maintain and organize files, databases, and records
- Oversee procurement of office supplies and manage inventory
- Coordinate travel arrangements and related logistics for domestic and international trips
- Monitor budgets, assist with financial tracking, and prepare expense reports
- Support the development and execution of public policy initiatives and research activities
- Supervise or direct support staff and student workers as needed
- Perform additional duties as assigned to support the department’s objectives
Benefits
- Competitive salary commensurate with experience
- Flexible remote work options with regular in-office presence as required
- Comprehensive health, dental, and vision insurance plans
- Retirement plan options
- Paid time off and holidays
- Professional development opportunities
- Supportive work environment committed to diversity and inclusion
Equal Opportunity
Emory University is an equal opportunity employer and values diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law. The university is committed to creating an inclusive environment that supports the participation of all individuals in its programs and employment practices.
Key skills/competency
- Administrative Support
- Scheduling and Calendar Management
- Logistics Coordination
- Correspondence Management
- Report Preparation
- Microsoft Office Suite
- Cloud Collaboration Tools (OneDrive, Zoom, Teams)
- Budget Monitoring
- Travel Coordination
- Record Keeping
How to Get Hired at Wiraa
- Research Emory University's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume meticulously: Customize your Administrative Assistant resume to highlight experience directly relevant to supporting high-profile individuals and managing complex administrative tasks at Emory University.
- Showcase your technical proficiency: Prepare to demonstrate expertise in Microsoft Office Suite (Outlook, PowerPoint, Excel) and collaboration tools like Zoom and Microsoft Teams during interviews.
- Prepare for behavioral questions: Develop clear examples of your organizational skills, attention to detail, proactive problem-solving, and ability to manage multiple priorities effectively in a fast-paced academic setting.
- Network strategically: Connect with current and former Emory University staff on LinkedIn to gain insights into the administrative environment and potential unlisted opportunities.
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