Administrative Coordinator II

About Williams-Sonoma DC - Arlington, TX

Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams - Sonoma, Pottery Barn and West Elm.Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery - and are looking for a job with a strong opportunity for gaining new skills and for advancement - our Supply Chain Organization could be just the place for you.Williams-Sonoma, Inc Supply Chain OverviewBy managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization.14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in MississippiSutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furnitureTransportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey

Job Summary

The Administrative Coordinator II provides administrative and operational support to building leadership, ensuring efficient office coordination, accurate reporting, and effective communication across teams. This role serves as a central point of contact to help maintain organization, streamline processes, and support overall building performance.

Role Location

The Administrative Coordinator II position is located in Arlington, TX

What You'll Do

• Serve as the primary administrative support for building leadership, ensuring smooth day-to-day office and operational coordination
• Prepare, track, and distribute daily, weekly, and monthly reports on inventory, performance metrics, and operational trends
• Coordinate communication between departments, shifts, and leadership to ensure alignment on priorities and updates
• Support meeting coordination, calendar management, and preparation of reports, summaries, and internal communications
• Assist in creating, updating, and maintaining standard operating procedures (SOPs) and administrative processes
• Manage shift-to-shift communication by organizing and documenting key updates, action items, and outstanding issues
• Provide professional administrative support while handling confidential or time-sensitive information
• Maintain organized records, files, and documentation in both digital and physical formats
• Support office operations including supply management, document control, and general administrative tasks
• Promote a culture of organization, accuracy, and accountability through consistent administrative practices
• Assist leadership with special projects, reporting needs, and process improvement initiatives
• Act as a liaison between the warehouse, corporate teams, and external partners to ensure effective communication

Required Qualifications

• High School Diploma or Equivalent
• At least 3-5 years of administrative or clerical experience
• This is an onsite and in-office role
• Ability to multitask and maintain strong attention to detail in written and verbal communication
• Strong Microsoft Office skills, especially Outlook & Excel
• Positive attitude, strong work ethic, and ability to work under pressure in a fast-paced environment
• Excellent attendance and strong teamwork skills
• Outstanding organizational skills and attention to detail
• Ability to work a flexible schedule and work additional hours as needed

Physical Requirements

• Must be able to walk, stand, and bend throughout the day
• Able to use a computer for extended periods
• Ability to lift and move up to 65 lbs. with or without accommodation

Company Benefits

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance

For more information on our benefits offerings, please visit MyWSIBenefits.comTo learn more about our Supply Chain culture and regional associate events, please visit: https://shorturl.at/R3OAX (Login credentials may be required) EOE

Key skills/competency

• Administrative Support
• Operational Coordination
• Reporting and Data Analysis
• Communication and Liaison
• Process Improvement
• Microsoft Office Suite (Outlook, Excel)
• Organization and Time Management
• Attention to Detail
• Teamwork and Collaboration
• Problem-Solving