Administrative Coordinator II
Williams-Sonoma, Inc. Supply Chain · Arlington, TX
- On site
- Full-time
- $45,000 / year
- Arlington, TX
Job highlights
- Provide administrative support to leadership.
- Prepare and track operational reports.
- Coordinate communication across teams.
- Manage office operations and documentation.
- Assist with special projects and initiatives.
About the role
Administrative Coordinator II
The Administrative Coordinator II provides administrative and operational support to building leadership, ensuring efficient office coordination, accurate reporting, and effective communication across teams. This role serves as a central point of contact to help maintain organization, streamline processes, and support overall building performance.
About Williams-Sonoma DC - Arlington, TX
Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma, Pottery Barn and West Elm. Our Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.
Williams-Sonoma, Inc Supply Chain Overview: By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization.
Key Responsibilities:
- Serve as the primary administrative support for building leadership, ensuring smooth day-to-day office and operational coordination.
- Prepare, track, and distribute daily, weekly, and monthly reports on inventory, performance metrics, and operational trends.
- Coordinate communication between departments, shifts, and leadership to ensure alignment on priorities and updates.
- Support meeting coordination, calendar management, and preparation of reports, summaries, and internal communications.
- Assist in creating, updating, and maintaining standard operating procedures (SOPs) and administrative processes.
- Manage shift-to-shift communication by organizing and documenting key updates, action items, and outstanding issues.
- Provide professional administrative support while handling confidential or time-sensitive information.
- Maintain organized records, files, and documentation in both digital and physical formats.
- Support office operations including supply management, document control, and general administrative tasks.
- Promote a culture of organization, accuracy, and accountability through consistent administrative practices.
- Assist leadership with special projects, reporting needs, and process improvement initiatives.
- Act as a liaison between the warehouse, corporate teams, and external partners to ensure effective communication.
Required Qualifications:
- High School Diploma or Equivalent.
- At least 3-5 years of administrative or clerical experience.
- Ability to multitask and maintain strong attention to detail in written and verbal communication.
- Strong Microsoft Office skills, especially Outlook & Excel.
- Positive attitude, strong work ethic, and ability to work under pressure in a fast-paced environment.
- Excellent attendance and strong teamwork skills.
- Outstanding organizational skills and attention to detail.
- Ability to work a flexible schedule and work additional hours as needed.
Physical Requirements:
- Must be able to walk, stand, and bend throughout the day.
- Able to use a computer for extended periods.
- Ability to lift and move up to 65 lbs. with or without accommodation.
Company Benefits:
- Generous discount on all Williams-Sonoma, Inc. brand products.
- 401(k) plan and other investment opportunities.
- Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations).
- Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance.
Key skills/competency:
- Administrative Support
- Office Coordination
- Reporting
- Communication
- Meeting Coordination
- Record Keeping
- Microsoft Office Suite
- Organization
- Attention to Detail
- Process Improvement
Skills & topics
- Administrative Coordinator
- Office Support
- Supply Chain
- Reporting
- Communication
- Microsoft Office
- Organization
- Attention to Detail
- Full Time
- Arlington, TX
How to get hired
- Tailor your resume: Highlight your 3-5 years of administrative experience and strong Microsoft Office skills, especially Outlook and Excel, to match the Administrative Coordinator II role requirements.
- Showcase organizational skills: Emphasize your ability to multitask, maintain attention to detail, and manage confidential information in your application materials.
- Demonstrate a strong work ethic: Convey your positive attitude, excellent attendance, and teamwork capabilities through your resume and cover letter.
- Prepare for the interview: Be ready to discuss your experience with reporting, communication coordination, and process improvement in a fast-paced environment.
- Understand company values: Research Williams-Sonoma's commitment to sustainability, diversity, and employee well-being to align your responses with their culture.
Technical preparation
Master Microsoft Outlook for scheduling and communication.,Become proficient in Excel for reporting and data tracking.,Practice organizing and managing digital files.,Familiarize yourself with SOP creation and maintenance.
Behavioral questions
Describe a time you managed multiple tasks effectively.,How do you ensure accuracy in your work?,Give an example of effective inter-departmental communication.,How do you handle confidential information?
Frequently asked questions
- What are the primary responsibilities of an Administrative Coordinator II at Williams-Sonoma?
- The Administrative Coordinator II at Williams-Sonoma provides essential administrative and operational support to building leadership. Key duties include preparing and tracking reports, coordinating communication between departments and shifts, managing calendars, assisting with standard operating procedures, and maintaining organized records. This role is crucial for ensuring smooth office operations and effective communication within the supply chain.
- What qualifications are required for the Administrative Coordinator II position at Williams-Sonoma?
- To be considered for the Administrative Coordinator II role at Williams-Sonoma, candidates need a High School Diploma or equivalent and at least 3-5 years of administrative or clerical experience. Strong proficiency in Microsoft Office, particularly Outlook and Excel, is essential. Additionally, excellent organizational skills, attention to detail, a positive attitude, a strong work ethic, and the ability to work under pressure are required.
- Is the Administrative Coordinator II position at Williams-Sonoma remote or on-site?
- The Administrative Coordinator II position at Williams-Sonoma, located in Arlington, TX, is an onsite and in-office role. Candidates must be able to work from the designated office location during the scheduled shift.
- What are the benefits of working as an Administrative Coordinator II at Williams-Sonoma?
- Williams-Sonoma offers a comprehensive benefits package for its employees, including a generous discount on brand products, a 401(k) plan, paid vacations, employee assistance programs, and health, dental, and vision insurance. They also emphasize a people-first culture, recognized for sustainability and diversity.
- What is the work schedule for the Administrative Coordinator II at Williams-Sonoma?
- The Administrative Coordinator II at Williams-Sonoma works a standard Monday-Friday schedule from 8:00 am to 4:30 pm. However, the role may require flexibility and the ability to work additional hours as needed to support business operations.