Pro Bono Assistant

About the Role

White & Case LLP is seeking a Pro Bono Assistant to provide critical support to the Pro Bono Team. This role is integral to the coordination of the Firm's global pro bono practice initiatives, including the circulation and staffing of pro bono matters and the project management of substantial global research projects. The Pro Bono Assistant will also support pro bono assignment initiatives for summer and new associates and contribute significantly to the successful execution of the Pro Bono Team’s most prominent annual campaigns: Global Pro Bono Week and the White & Case Pro Bono Awards.

The Roles And Responsibilities Of This Job Include

General administrative support

• Distribute new case lists and help recruit partners and lawyers on pro bono matters
• Create staffing trackers and maintain lawyer pro bono interest database
• Maintain Pro Bono Leader and Champion databases
• Assist in updating Pro Bono intranet page, Paladin pro bono management software, and various pro bono tracking tools
• Organizing, labeling, and distributing 20-Hour Pro Bono Stars monthly
• Track engagement letters and maintain engagement letter filing system
• Facilitate the opening of new pro bono matters and support team members in tracking new matter process globally
• Facilitate communication with lawyers handling matters to collect needed information to run conflicts and open new matters
• Track attorney departures and ensure matters are closed or reassigned.

External Relationships

• Support Pro Bono Team members in responding to external pro bono surveys on behalf of the Firm (PBI, AmLaw, TrustLaw, NALP, Law.com, etc.)
• Help maintain billable client collaboration database and materials
• Maintain external mailing lists
• Provide support in responding to external audits and requests for case and client-specific information
• Handle due diligence research on potential pro bono clients

Communications, Awards & Events

• Help execute Global Pro Bono Week and White & Case Pro Bono Awards
• Help prepare PowerPoint presentations for the Global Practice Leader, Pro Bono Leaders, Pro Bono Counsel & Director, Associate Director of Pro Bono, Pro Bono Managers, others as requested
• Help organize and coordinate pro bono events and award ceremonies
• Assist with ad hoc administrative projects such as preparing external reports and internal communications
• Assist with event planning, coordination, and execution

Qualifications

• BA or BS
• Minimum of two (2) years of relevant administration experience
• Knowledge of pro bono
• Experience working with community organizations and/or nonprofits is a plus
• Strong organizational skills
• Strong track record of execution and results
• Excellent written and oral communications
• Strong interpersonal skills and ability to work with team members on different projects
• Mastery of Microsoft Office suite (Excel, PowerPoint, Teams, Word)

Essential Job Requirements

• Strong work ethic
• Good judgement
• Strong time management skills, ability to stay calm under pressure when juggling multiple tasks
• Ability to work with lawyers and clients at all levels
• Client service focus
• Collaborative team player
• Proactive, resourceful, takes initiative
• Flexible, committed, and enthusiastic
• Excellent attention to detail
• Ability to work on own initiative and keep on top of email traffic and organization

Compensation and Benefits

Compensation Range: $63,050.00 - $86,700.00

This role reports to the Associate Director, Global Pro Bono Practice.

White & Case LLP offers a comprehensive suite of benefit programs, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Key skills/competency

• Pro Bono Coordination
• Administrative Support
• Case Management
• Legal Research
• Project Management
• Event Planning
• Communication Skills
• Organizational Skills
• Microsoft Office Suite
• Client Relationship Management