Project Administrator - Product and Brand

Project Administrator - Product and Brand at Whitbread

As the new Project Administrator - Product and Brand, you’ll play an important role in supporting the Project and Programme Management teams within Food & Beverage Menu Development, ensuring the smooth updating and rollout of food and drink menus across our brands, including Premier Inn, Beefeater and Brewer’s Fayre. With twice‑yearly menu changes and additional seasonal menus, such as Christmas, Easter and Halloween, Whitbread puts significant care into creating the best possible experience for our guests. You’ll work closely and collaboratively with our Procurement, Finance and Brand Teams, as well as considering key factors like ingredient availability, cost pressures and competitor activity.

You’ll ensure that our plans, systems and processes run efficiently to support seamless menu launches across the estate. You’ll work closely with our internal systems to track ingredients, recipes and menu items, keeping everything accurate and up to date as changes are made.

What you’ll be doing:

• Work with the Senior Programme Manager & Food & Beverage Project Managers to collate all project and governing documentation detailed and accurate archiving.
• Manage Food & Beverage training material in line with process development timelines for all PI&R restaurants.
• Lead on creating and designing world class artwork and training materials aided by the “Indesign” programme and design agencies.
• Lead the creation of the cookbooks with key stakeholders - project managers, food & beverage development teams (L&D’s base for the rest of the training materials) inc. Posters, booklets and other materials as required.
• Responsible for delivering 3-way alignment meetings and facilitate smooth transfer of all menu development to sites, ensuring key commercials and in line with cookbooks, ensuring downstream data is transferred correctly.
• Responsible for briefing print agency and manage material through printing & facilitate print approval process for materials.
• Distribution of materials in the most cost-effective way considering time constraints/training.

What you’ll need:

• Microsoft Office Skills (in Excel, Outlook, PowerPoint and Outlook).
• Effective planning and organisational skills.
• Excellent attention to detail.
• Track record of strong organisation and co-ordination expertise.
• Effective communication skills to internal and external customers.
• Flexible and adaptable, with the ability to deliver under time and volume pressures.

Key skills/competency

• Project Administration
• Menu Development
• Stakeholder Management
• Organizational Skills
• Communication
• Microsoft Office
• InDesign
• Detail Orientation
• Logistics
• Process Management