Executive Assistant

About Warner Music Group

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Your Role as an Executive Assistant

You will regularly and directly support the EVP and Chief Corporate Development & Strategy Officer and the Chief Financial Officer, Recorded Music & Music Publishing with carrying out their duties. Your responsibilities include, but are not limited to:

• Preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations.
• Managing critical projects and coordinating business projects, interviews, etc.
• Regularly and directly supporting the Executives with their correspondence, which may include managing the Executive’s email.
• Managing the Executive’s schedule, including planning and coordinating internal/external meetings, conferences, and domestic/international business and personal travel.
• Anticipating critical events and Executive’s needs, serving as a gatekeeper by screening, prioritizing, and escalating requests and inquiries.
• Interacting regularly and directly with clients, potential clients, artists, and other high-level/VIP persons on behalf of the Executives, establishing and maintaining relationships (internal and external).
• Managing Executive’s meetings and presentations, including organization, document preparation, and occasional coverage and taking minutes/notes.
• Supporting Executives with civic and industry commitments, which may include attendance at industry events.
• Upholding a strict level of confidentiality and regularly exercising discretion and independent judgment.
• Working with and assisting the Executive Assistant to the CFO to manage team-wide responsibilities and meetings globally as required.

About You

We are looking for a highly experienced and dedicated individual who meets the following criteria:

• 8+ years’ experience directly supporting C-suite executives, ideally in large-scale, fast-paced environments.
• Highly operational, organized, and detail-oriented with high emotional intelligence (EQ).
• Customer service-oriented with strong organization and time management skills.
• Advanced knowledge of travel logistics, including itineraries for international and domestic travel.
• Able to operate autonomously, comfortable with ambiguity, and demands excellence from themselves and others.
• Strong work ethic with a team-oriented approach to supporting the Executive team.
• Unquestionable moral compass.
• Ability to work flexible hours in a dynamic environment and travel as needed.
• Ability to sit and stand for long periods of time.

Desired Qualifications

We’d love it if you also had:

• Previous executive assistance experience supporting a CEO, EVP, President, or other high-level executive with discretion and confidentiality.
• Extreme discretion with sensitive information and exude professionalism.
• Adaptability to a variety of situations with numerous personalities.
• Excellent follow-through and attention to detail.
• Ability to excel in a fast-paced, ever-changing environment.
• Strong proficiency in and working knowledge of Google Suite.
• A bachelor’s degree or equivalent.

More About Warner Music Group

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands. Together, we are Warner Music Group: Independent Minds. Major Sound.

Key Skills/Competency

• Executive Support
• C-suite Interaction
• Calendar Management
• Travel Coordination
• Discretion & Confidentiality
• Project Coordination
• Google Suite Proficiency
• Relationship Management
• Organizational Skills
• Meeting Management