Event Specialist

Welcome to Warner Bros. Discovery

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Warner Bros. Studio Operations is looking for an Event Specialist to support the Warner Bros. Special Events department. We are seeking a high-judgement, self-motivated, and innovative Event Specialist who will manage the ideation, development, and implementation of internal and 3rd party events that inspire and create memorable experiences. Daily tasks are varied, extensive and timely. They will include but are not limited to: working with vendors across the studio, coordination with outside vendors to track orders, contracts and ensure timely payment.

Your Role Accountabilities

• Lead coordination for all assigned events through event, install and strike
• Manage all event food and beverage, event rentals, staffing, event design, entertainment, security and parking logistics
• Management of food and beverage, create event layouts/diagrams, menu collaboration with Executive Chef
• Build revenue generating proposals for clients
• Procure and process all client event payments inclusive of deposits
• Complete and submit cost sheets, tip sheets, submit pre-event quotes and post-event invoices
• Manage and reconcile event budgets post-event ensuring alignment with department profit goals
• Support the operations of the department; Maintain internal stock(s) inventories on a monthly basis
• Participate in weekly team meetings, report on portfolio of events, and prepare post-event reports
• Attend client site visits, respond to phone, email, and website inquiries, requests for information

Qualifications & Experience

• 3 - 5 years of experience in an Event Specialist role, managing/producing events with food & beverage, lighting design, audio, event design, and logistics
• Strong verbal and written communication skills
• Successfully managed client relationships on a day-to-day basis
• Accustomed to working in an organized, detail oriented and methodical fashion
• Must be able to lift 50 lbs
• California Driver’s License
• Ability to work a flexible schedule and travel as required
• BA Degree preferred

How We Get Things Done

At WBD, our guiding principles are the core values by which we operate and are central to how we get things done. We embrace the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

For qualified candidates with a disability requiring adjustments or accommodations, please visit our accessibility page for instructions to submit your request.

The base pay for this role is between $45,500.00 and $84,500.00 per year. Actual salaries vary based on factors including external market data, internal equity, location, skill set, experience, and performance. Total compensation may include annual bonuses, short- and long-term incentives, and program-specific awards, alongside comprehensive benefits like health insurance, wellness programs, life and disability insurance, retirement plans, paid holidays, sick time, and vacation.

Key skills/competency

• Event Planning & Execution
• Vendor Management
• Budget Management
• Client Relationship Management
• Logistics Coordination
• Food & Beverage Management
• Event Design
• Proposal Development
• Post-Event Reporting
• Project Management