Office Manager

About the Role at Walker

Do you thrive in a fast-paced environment where each day presents something new? Are you an extremely motivated and organized individual with a keen eye for detail? If so, we want to hear from you!

We are seeking a highly organized and proactive Office Manager to support our Denver, Phoenix, and Seattle teams. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role is primarily responsible for performing a wide range of administrative, accounting, and human resource support functions and requires exceptional communication (both confidential and open), multitasking, and problem-solving skills.

This role sits in our Denver office and will require occasional travel to our Phoenix and Seattle offices.

Responsibilities

Office & Administrative Support:

• Train and manage administrative support staff.
• Proofread, create, and/or edit Word and Excel documents as required by the professional staff, including reports, proposals, specifications, and general correspondence, ensuring correct spelling, grammar, content, and Walker formatting. The work performed may at times be of a confidential nature.
• Create/maintain office filing systems, records retention programs, and contract compliance. This includes both digital archives and off-site storage.
• Record opportunities, plans, and projects in Deltek as required.
• Work with Project Managers to ensure contract compliance; upload executed agreements and insurance certificates to internal systems.
• Be proficient in Deltek to generate reports and support management requests.
• Maintain and manage office accounts receivable and contract compliance database.
• Respond to and direct incoming inquiries to appropriate personnel and provide primary phone coverage.
• Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
• Maintain office equipment and cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.
• Arrange travel when necessary.
• Process package information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
• Responsible for incoming and outgoing mail.
• Complete or assist with special projects and event preparations as required.
• Coordinate with other offices and assist with special projects as required.
• May provide backup for additional clerical duties when needed.
• Various tasks as required to keep a professional office running smoothly.

Accounting Support:

• Review and process submitted staff expense reports, timesheets, and vendor invoices; monitor and resolve discrepancies.
• Serve as the primary point of contact between project managers and project accounting regarding project setup, reporting, billing, forecasting, and budgeting.
• Maintain office billing files, including agreements, invoices, unbilled detail reports, and subcontract agreements.
• Work with collections to support timely accounts receivable.
• Obtain project manager approval of subcontract invoices and forward to accounting.
• Exercise appropriate purchasing controls and assist with ongoing expense management.
• Submit weekly accounts payable.
• Maintain and reconcile travel records in coordination with accounting.
• Compile month‑end documents (copies, postage, tools, logs, etc.) and forward to accounting.

Human Resources:

• Ensure timely processing of employee paperwork for new and terminating employees.
• Ensure all new employee forms are completed accurately and signed as required.
• Prepare for and assist with new employee orientation, using the New Employee Orientation Checklist and New Hire Training materials.
• Support staff with updates in Employee Self Service and notify HR of changes such as address updates, life events, or leave of absence.

Marketing Assistance:

• Act as backup for the Marketing department, entering and updating opportunities in Deltek and tracking status changes.
• Assist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency, as needed.
• Support planning/organizing activities, networking events, career fairs, conferences, and other meetings, as needed.

Qualifications & Skills

Education:

• Associate’s or Bachelor’s Degree in Business, Marketing, or a similar field is required.
• 5+ years of experience in a professional office environment is required.

Industry Knowledge:

• Background in architecture or engineering preferred; familiarity with A/E terminology.

Technical Skills:

• Proficient in Microsoft Word and Excel
• Strong office, computer, and internet research skills
• Experience with Deltek Vision or a similar ERP/CRM system
• Ability to train others in system usage and office procedures
• Knowledge / previous experience with Bluebeam Revu
• Experience with Adobe InDesign preferred

Communication:

• Ability to communicate clearly and professionally, both virtually and in person.

Writing Skills:

• Excellent grammar, spelling, formatting, proofreading, and document preparation skills.

Organizational Skills:

• High-level multitasking and time management skills
• Ability to balance and prioritize short-term deadlines across multiple offices
• Strong attention to detail and accuracy

Proactive Mindset:

• Anticipates needs and takes initiative
• Resourceful, quick-thinking, and adaptable to changing priorities under pressure

Personal Attributes:

• Motivated, positive attitude, and willingness to help
• Patience and flexibility in a fast-paced environment
• Maturity to maintain confidentiality of information

Physical Requirements:

• Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

Compensation & Benefits

At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base salary range is $75,000 - $85,000 + end-of-year bonus. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker’s total rewards philosophy during the recruiting process.

We offer a robust total compensation and rewards package designed to support our employees’ well-being, growth, and diverse needs, including:

• Annual discretionary bonus program
• Opportunity to purchase Walker stock – Walker is 100% employee-owned!
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times
• 100% compensation replacement during short-term disability leaves
• Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
• Paid community involvement hours
• Tuition and licensure reimbursement, and sponsorship of professional memberships
• Internal conferences and professional development opportunities
• Employee Resource Groups and Affinity Groups

Join Us!

We know that great talent comes in many forms. If you're excited about this role but don’t meet every single requirement, we still encourage you to apply! You might just be the right person for this role—or another opportunity on our team.

At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know—we will work with you to ensure a fair and accessible experience.

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.

NOTICE TO 3RD PARTY RECRUITERS: Any candidate information, including resumes, submitted to Walker Consultants or to any of our employees without a fully executed agreement will be considered unsolicited and non-confidential. Walker Consultants reserves the right to review and pursue such candidates independently, and no placement fees or other compensation will be owed to the submitting party. Candidates submitted in this manner will be treated as direct applicants. Submission of candidate information to Waller Consultants constitutes acceptance of this policy. External recruiters interested in working with Walker Consultants may contact Lindsey Eggerding at leggerding@walkerconsultants.com.

Key skills/competency

• Office Management
• Administrative Support
• Accounting Support
• Human Resources Support
• Microsoft Office Suite
• Deltek Vision
• Communication Skills
• Organizational Skills
• Time Management
• Problem-Solving