Administrative Assistant Finance and Administra...

@ Wake Forest University

Overview

This Administrative Assistant Finance and Administration role at Wake Forest University provides administrative support across multiple finance and administrative units. The role involves managing calendars, scheduling multi-stakeholder meetings, and preparing correspondence and documentation.

Essential Functions

• Maintain calendars and schedule meetings and appointments
• Prepare agendas and take meeting notes
• Compose and prepare various correspondence and administrative documents
• Track, order, and manage office materials and supplies
• Arrange travel logistics including reservations
• Create expense reports and process invoices using Workday
• Maintain an inventory of relevant supplies

Other Responsibilities

Perform other job-related duties as assigned, supporting the day-to-day activities of various units.

Required Qualifications

• Associate’s degree or equivalent experience (minimum three years)
• Proficiency in Google Suite, Microsoft Office, and cloud-based software
• Excellent organizational and time management skills
• Ability to handle sensitive information confidentially
• Strong verbal and written communication skills

Preferred Qualifications

• Experience in higher education
• Experience integrating AI solutions for task efficiencies

Additional Details

This is a full time position. Applicants must attach all required documents during the application process via the 'My Experience' portal. Current employees should apply via Workday. Background checks and drug screenings are mandatory for final candidates. For accommodations, contact AskHR@wfu.edu.

Key skills/competency

• Calendar Management
• Scheduling
• Correspondence
• Expense Reporting
• Travel Coordination
• Office Management
• Meeting Coordination
• Document Preparation
• Inventory Management
• Technical Proficiency