Accounts Payable & Receivable Specialist

About the Accounts Payable & Receivable Specialist Role at Vizient, Inc.

As an Accounts Payable & Receivable Specialist at Vizient, Inc., you will play a crucial role in managing the invoice payment lifecycle for purchase orders within our Central Office system. Your responsibilities will extend to investigating and resolving various issues related to customer accounts receivables, ensuring financial accuracy and smooth operations.

Key Responsibilities

• Oversee the import of inbound invoices, proactively addressing and remediating any import failures to maintain data integrity.
• Perform meticulous data entry and management of electronic invoices received through various channels, including email and fax, into the Inspirity Central office system.
• Resolve "Invoiced Not Received" (INR) line exceptions by collaborating with suppliers and customers to validate goods receipt, ensuring accurate invoice matching.
• Address invoice cost line exceptions by adhering to Inspirity pricing thresholds and policies, working closely with suppliers and customers to complete the invoice match process.
• Partner with Data and Technology teams to identify and fix the root causes of invoice exception issues, implementing preventative measures for future occurrences.
• Routinely follow up on "Received Not Invoiced" (RNI) purchase order lines with suppliers, manually entering invoices into the Inspirity system when necessary or coordinating with the procurement team to resolve RNI through order cancellations.
• Review and manage vendor statements to reconcile outstanding payables, ensuring alignment between Inspirity and suppliers.
• Administer pay cycles and release payments to suppliers for matched purchase orders according to specified terms.
• Process reconciliations and execute Accounts Receivable (AR) adjustments related to customer accounting.
• Maintain comprehensive accounts receivable records, ensuring aging is current, credits and collections are appropriately applied, uncollectible amounts are accounted for, and miscellaneous differences are resolved.
• Handle Tier 2 escalations from customers and/or suppliers concerning Accounts Payable / Accounts Receivable (AP/AR) issues across all Inspirity customers.

Qualifications

• A relevant degree is preferred, demonstrating foundational knowledge in finance or accounting.
• A minimum of 2 years of relevant experience is required, with a strong background in Accounts Payable and Accounts Receivable.
• Proficiency in Excel is essential for this role, enabling efficient data analysis and reporting.
• Experience working with ERP systems is preferred, indicating familiarity with integrated financial platforms.
• Strong organizational skills and the ability to effectively manage multiple ongoing tasks are highly desired.
• Excellent communication skills, both written and verbal, are necessary for clear interactions with internal and external stakeholders.

Estimated Compensation

The estimated hiring range for this position is $39,100.00 to $66,500.00, with compensation decisions tailored to individual circumstances and potentially adjusted by geographic factors. This role is also incentive eligible, and Vizient offers a comprehensive benefits plan.

Key skills/competency

• Accounts Payable
• Accounts Receivable
• Invoice Processing
• Financial Reconciliation
• ERP Systems
• Excel Proficiency
• Vendor Statement Management
• Customer Account Management
• Data Entry
• Issue Resolution