Virtual Executive Assistant (Remote)
Viva Talent · Latin America
- Hybrid
- Full-time
- $15,600 / year
- Latin America
Job highlights
- Remote EA for growing US/Canadian startups.
- Support executives with admin and operations.
- Take ownership and solve problems proactively.
- Company has strong social mission and values.
- Competitive pay with bonuses and benefits.
About the role
About the Role
Viva Talent is seeking a Remote Executive Assistant to support fast-growing US and Canadian startups. This is not a traditional assistant role; you will take ownership, anticipate needs, and help executives win every day.
Location and Eligibility
This role is open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Company Mission and Values
At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.
What You Will Do
As an Executive Assistant (EA) at Viva, you will work hand-in-hand with fast-moving startup leaders. They juggle competing priorities and rely on you to keep things organized, proactive, and one step ahead. You will support up to three executives across admin and operations, including:
- Own calendars, inboxes, meetings, travel, and expenses
- Keep priorities clear and the day running smoothly
- Improve workflows and document processes
- Support projects, reporting, and internal coordination
- Think ahead, solve problems, and anticipate needs
- Take initiative when something can be improved
How You Know This Is The Job For You
- You want your work to actually matter
- You are proactive and naturally organized
- You prefer ownership over micromanagement
- You enjoy fast-paced environments and learning new tools
- You want growth, feedback, and long-term career development
What We Are Looking For
- 2+ years of general work experience
- Fluent English (C1 level)
- At least one of your last three roles shows a 2+ year tenure
- Previous Executive Assistant experience is not required; we welcome candidates with transferable experience
- Excited about AI and automation tools
- Comfortable with Google Workspace, Slack, Notion, and similar tools
- Reliable, proactive, and confident communicating with leaders
How We Take Care Of You
With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:
- A company driven by a real social mission and strong values
- A culture built around growth, empowerment, and well-being
- 100% remote, forever
- Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff
- Work-life balance: fixed schedules, no overtime, weekends off
- Competitive pay: raises every 6 months plus performance bonuses
- Global health insurance: medical, dental, vision, mental health, routine care
- Paid holidays, vacation, sick days, and family care days
- Family-friendly benefits: paid parental leave and flexible parent policies
- 4-week paid training plus ongoing coaching
Application Process
Our process takes about 6 days, and we onboard every Monday. Move fast → get hired fast.
Important Notice
All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources, please report them to careers@execviva.com. We never request payments or personal information from candidates.
Key skills/competency
- Virtual Executive Assistant
- Calendar Management
- Inbox Management
- Meeting Coordination
- Travel Arrangements
- Expense Management
- Workflow Improvement
- Project Support
- Communication Skills
- Proactive Problem Solving
Skills & topics
- Virtual Executive Assistant
- Remote Assistant
- Executive Support
- Admin Operations
- Startup Support
- Calendar Management
- Travel Coordination
- Google Workspace
- Slack
- Notion
How to get hired
- Tailor your resume: Highlight transferable skills and 2+ years of work experience, especially any long-term roles.
- Showcase proactive skills: Emphasize your ability to own tasks, improve processes, and anticipate executive needs.
- Demonstrate tool proficiency: Mention your experience with Google Workspace, Slack, Notion, and AI/automation tools.
- Emphasize communication: Highlight your fluent English and confidence in communicating with leaders.
- Express cultural fit: Articulate your desire for impact, growth, and a values-driven company.
Technical preparation
Master Google Workspace, Slack, and Notion.,Familiarize yourself with AI and automation tools.,Practice managing multiple calendars efficiently.,Learn to document and improve workflows.
Behavioral questions
Provide an example of anticipating needs.,Describe a time you took initiative.,How do you handle competing priorities?,Share your experience with fast-paced environments.
Frequently asked questions
- What is the eligibility for the Virtual Executive Assistant role at Viva Talent?
- To be eligible for the Virtual Executive Assistant role at Viva Talent, candidates must reside in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, or Mexico. Fluency in English (C1 level) and at least two years of general work experience are also required.
- Is previous Executive Assistant experience mandatory for this role?
- No, previous Executive Assistant experience is not mandatory for this Virtual Executive Assistant position. Viva Talent welcomes candidates with transferable experience who demonstrate proactivity, organization, and comfort with communication tools and leaders.
- What are the working hours and work-life balance for a Virtual Executive Assistant at Viva Talent?
- Viva Talent emphasizes work-life balance for its Virtual Executive Assistants, offering fixed schedules, no overtime, and weekends off. The company is committed to providing a healthy balance between professional responsibilities and personal life.
- What kind of growth opportunities are available for a Virtual Executive Assistant at Viva Talent?
- Viva Talent offers clear growth paths for Virtual Executive Assistants, including opportunities to advance to roles such as Sr. EA, Customer Success Manager, Project or Operations Manager, or Chief of Staff. There are also regular compensation reviews and performance bonuses.
- What tools and technologies should a Virtual Executive Assistant be comfortable with at Viva Talent?
- A Virtual Executive Assistant at Viva Talent should be comfortable with essential productivity tools like Google Workspace, Slack, and Notion. Familiarity with AI and automation tools is also encouraged, reflecting the company's forward-thinking approach.
- How does Viva Talent support the well-being of its remote employees?
- Viva Talent provides comprehensive support for employee well-being through global health insurance (medical, dental, vision, mental health), paid time off for holidays, vacation, sick days, and family care. They also offer family-friendly benefits like paid parental leave.
- What is the application and onboarding process like for the Virtual Executive Assistant role?
- Viva Talent aims for a quick hiring process, typically taking around 6 days. They onboard new employees every Monday, encouraging candidates to apply quickly to accelerate their hiring timeline.
- How does Viva Talent ensure secure communication with candidates for the Virtual Executive Assistant position?
- All official communication from Viva Talent regarding the Virtual Executive Assistant role will come from an @execviva.com email address. Candidates are advised to report any suspicious communications from unofficial sources to careers@execviva.com and be aware that Viva Talent never requests payments or personal information.