Virtual Executive Assistant

About Viva Talent

At Viva Talent, we are dedicated to creating real career opportunities for women across Latin America, while welcoming everyone who shares our values. We champion impact, growth, and a culture where every voice matters. This Virtual Executive Assistant role is designed to support fast-growing US and Canadian startups, offering a dynamic environment that moves beyond traditional assistant duties. You will be empowered to take ownership, anticipate needs, and play a crucial role in helping executives achieve their daily goals.

The Opportunity: Virtual Executive Assistant

As a Virtual Executive Assistant (EA) at Viva Talent, you will directly assist fast-moving startup leaders who manage diverse priorities. Your role is vital in maintaining organization, proactively addressing challenges, and staying one step ahead. This is a full-time contractor position offering a base of $1,200 USD, with potential total monthly earnings up to $1,600 USD, complemented by performance bonuses, bi-annual compensation reviews, and outstanding benefits.

What You Will Do

• Manage calendars, inboxes, meetings, travel arrangements, and expenses for up to three executives.
• Ensure priorities are clear and daily operations run smoothly.
• Continuously improve workflows and meticulously document processes.
• Provide essential support for projects, reporting, and internal coordination efforts.
• Proactively identify and solve problems, anticipating executive needs.
• Take initiative to implement improvements wherever possible.

How You Know This Is The Job For You

• You are driven by work that truly makes a difference.
• You possess natural organizational skills and a proactive mindset.
• You thrive on ownership and prefer autonomy over micromanagement.
• You enjoy dynamic, fast-paced environments and embrace learning new tools.
• You seek growth, constructive feedback, and long-term career advancement.

What We Are Looking For

• A minimum of 2 years of general professional work experience.
• Fluent English proficiency (C1 level).
• Demonstrated job stability, with at least one role lasting 2+ years among your last three positions.
• Prior Executive Assistant experience is not mandatory; transferable skills are highly valued.
• Enthusiasm for AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar collaboration tools.
• Reliable, proactive, and confident in communicating with senior leaders.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, Viva Talent is a place our team genuinely loves. Here’s why:

• A company founded on a genuine social mission and strong core values.
• A culture fostering growth, empowerment, and holistic well-being.
• 100% remote work, permanently.
• Clear pathways for career growth: Senior EA, CSM, Project or Operations Manager, Chief of Staff.
• Excellent work-life balance: fixed schedules, no overtime, and weekends off.
• Competitive compensation: raises every 6 months plus performance bonuses.
• Comprehensive global health insurance: medical, dental, vision, mental health, and routine care.
• Generous paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4 weeks of paid training coupled with ongoing coaching.

Key skills/competency

• Executive Support
• Calendar Management
• Inbox Management
• Workflow Optimization
• Project Coordination
• Proactive Problem Solving
• Google Workspace
• Slack
• Notion
• Communication