Virtual Executive Assistant

Operations Executive Assistant

Viva Talent is seeking an Operations Executive Assistant to support fast-growing US and Canadian startups. This role focuses on workflows, systems, and execution to keep teams running smoothly.

🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico at this time.

👉 You may see this role reposted as we continue receiving applications. We are actively hiring and reviewing candidates on a rolling basis.

About Viva Talent

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

About the Role

This role is ideal for candidates with backgrounds in operations, project coordination, logistics, or systems-heavy environments.

Employment Type: Full-time contractor

Compensation: $1,200 USD base, with total monthly earnings up to $1,600 USD. Plus performance bonuses, compensation reviews every 6 months, and amazing benefits.

What You Will Do

• Support up to three executives across admin and operations.
• Manage calendars, inboxes, meetings, travel, and expenses.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process improvement.
• Coordinate across teams and stakeholders.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

How You Know This Is The Job For You

• You enjoy building structure and improving processes.
• You are detail-oriented and execution-focused.
• You think in systems, not just tasks.
• You like making things more efficient and scalable.
• You enjoy fast-paced environments and learning new tools.
• You want growth, feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• At least one of your last three roles shows a 2+ year tenure.
• Previous Executive Assistant experience is not required; transferable experience is welcome.
• Excited about AI and automation tools.
• Comfortable with Google Workspace, Slack, Notion, and similar tools.
• Reliable, proactive, and confident communicating with leaders.

How We Take Care Of You

• A company driven by a real social mission and strong values.
• A culture built around growth, empowerment, and well-being.
• 100% remote, forever.
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
• Work-life balance: fixed schedules, no overtime, weekends off.
• Competitive pay: raises every 6 months plus performance bonuses.
• Global health insurance: medical, dental, vision, mental health, routine care.
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training plus ongoing coaching.

🕐 Looking To Start ASAP? So Are We! Our process takes about 6 days, and we onboard every Monday. Move fast → get hired fast.

🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates.

Key skills/competency

• Virtual Executive Assistant
• Operations Support
• Process Improvement
• Workflow Management
• Project Coordination
• Executive Support
• Calendar Management
• Communication Skills
• Google Workspace
• Slack