Virtual Executive Assistant

Operations Executive Assistant

Viva Talent is seeking a Virtual Operations Executive Assistant to support fast-growing US and Canadian startups. This role focuses on workflows, systems, and execution that keep teams running smoothly.

Note: This position is only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico at this time. This role may be reposted as applications are continuously reviewed.

About Viva Talent

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

Ideal Candidate Profile

This role is ideal for candidates with backgrounds in operations, project coordination, logistics, or systems-heavy environments.

Compensation and Benefits

• Full-time contractor position.
• Base salary: $1,200 USD per month.
• Total monthly earnings up to $1,600 USD.
• Performance bonuses.
• Compensation reviews every 6 months.
• Amazing benefits package.

What You Will Do

• Manage calendars, inboxes, meetings, travel, and expenses for up to three executives.
• Build and improve workflows, trackers, and documentation.
• Support projects, reporting, and process improvement initiatives.
• Coordinate across teams and stakeholders.
• Track deadlines, dependencies, and deliverables.
• Identify inefficiencies and propose better systems.

How You Know This Is The Job For You

• You enjoy building structure and improving processes.
• You are detail-oriented and execution-focused.
• You think in systems, not just tasks.
• You like making things more efficient and scalable.
• You enjoy fast-paced environments and learning new tools.
• You want growth, feedback, and long-term career development.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• Demonstrated tenure in previous roles (at least one of the last three roles showing 2+ years of employment).
• Previous Executive Assistant experience is not required; transferable experience is welcome.
• Excitement about AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar tools.
• Reliability, proactivity, and confidence in communicating with leaders.

What We Offer

• A supportive work environment with a 4.7/5 Glassdoor rating.
• A company driven by a strong social mission and values.
• A culture focused on growth, empowerment, and well-being.
• 100% remote, permanent position.
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
• Excellent work-life balance: fixed schedules, no overtime, weekends off.
• Competitive pay with raises every 6 months and performance bonuses.
• Global health insurance (medical, dental, vision, mental health, routine care).
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits, including paid parental leave and flexible parent policies.
• 4-week paid training plus ongoing coaching.

Hiring Process

Our process is designed to be quick, typically taking around 6 days, with onboarding every Monday. Move fast to get hired fast.

Important Notice

All Viva communication will come from an @execviva.com email. Please report any suspicious communication from unofficial sources to careers@execviva.com. Viva Talent never requests payments or sensitive personal information from candidates.

Key skills/competency

• Virtual Executive Assistant
• Operations Support
• Workflow Improvement
• Project Coordination
• Systems Thinking
• Process Documentation
• Remote Work
• Communication Skills
• AI & Automation Tools
• Google Workspace