Virtual Executive Assistant (Remote)
Viva Talent · Latin America
- Hybrid
- Full-time
- $16,800 / year
- Latin America
Job highlights
- Support startup executives with admin and operations.
- Own calendars, inboxes, meetings, travel, and expenses.
- Improve workflows and document company processes.
- Work remotely from specific Latin American countries.
- Grow career with bonuses and benefits.
About the role
Virtual Executive Assistant
Viva Talent is seeking a Remote Executive Assistant to support fast-growing US and Canadian startups. This is an opportunity to take ownership, anticipate needs, and empower executives to succeed.
About Viva Talent
Viva's mission is to create impactful career opportunities for women across Latin America and for anyone who shares our values. We emphasize growth, impact, and a culture where every voice matters.
What You Will Do
As an Executive Assistant at Viva, you will collaborate closely with startup leaders, managing their demanding schedules and ensuring seamless operations. Your responsibilities will include:
- Owning calendars, inboxes, meetings, travel, and expenses.
- Maintaining clear priorities and ensuring the day runs smoothly.
- Improving workflows and documenting processes.
- Supporting projects, reporting, and internal coordination.
- Thinking ahead, solving problems, and anticipating executive needs.
- Taking initiative to identify and implement improvements.
Who You Are
This role is ideal for you if you:
- Desire your work to have a tangible impact.
- Are proactive, organized, and prefer taking ownership.
- Thrive in fast-paced environments and enjoy learning new tools.
- Seek growth, regular feedback, and long-term career development.
What We Are Looking For
- 2+ years of general work experience.
- Fluent English (C1 level).
- Demonstrated long-term commitment in previous roles (at least one role showing 2+ years tenure).
- Previous Executive Assistant experience is not required; transferable experience is highly valued.
- Enthusiasm for AI and automation tools.
- Proficiency with Google Workspace, Slack, Notion, and similar tools.
- Reliability, proactivity, and confidence in communicating with leaders.
Benefits and Perks
With a 4.7/5 Glassdoor rating, Viva Talent offers a supportive and rewarding work environment:
- A company driven by a social mission and strong values.
- A culture focused on growth, empowerment, and well-being.
- 100% remote work arrangement.
- Clear career progression paths (Sr. EA, CSM, Project/Operations Manager, Chief of Staff).
- Excellent work-life balance with fixed schedules, no overtime, and weekends off.
- Competitive compensation with performance bonuses and raises every 6 months.
- Global health insurance (medical, dental, vision, mental health, routine care).
- Paid holidays, vacation, sick days, and family care days.
- Family-friendly benefits including paid parental leave and flexible parent policies.
- 4-week paid training with ongoing coaching.
Location and Application
This role is open to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
Important Notice: All official communication from Viva will be from an @execviva.com email address. Please report any suspicious communications to careers@execviva.com. Viva never requests payments or sensitive personal information from candidates.
Key skills/competency
- Executive Assistant
- Calendar Management
- Inbox Management
- Travel Coordination
- Expense Management
- Workflow Improvement
- Project Support
- Communication
- Proactive Problem-Solving
- Google Workspace
Skills & topics
- Virtual Executive Assistant
- Remote Assistant
- Executive Support
- Startup Support
- Virtual Assistant
- Administrative Support
- Operations Support
- Calendar Management
- Inbox Management
- Travel Coordination
- Google Workspace
- Slack
- Notion
- C1 English
- Latin America Remote Jobs
How to get hired
- Tailor Your Resume: Highlight transferable skills like organization, proactivity, and communication, emphasizing any experience with Google Workspace, Slack, or Notion.
- Showcase Initiative: In your application and interviews, provide examples of how you've anticipated needs or improved processes in previous roles.
- Demonstrate Fluency: Be prepared to showcase your C1 level English proficiency during the interview process.
- Highlight Values Alignment: Emphasize your desire for impact and growth, aligning with Viva Talent's mission and culture.
- Apply Swiftly: Viva hires on a rolling basis, so submit your application promptly for a faster hiring process.
Technical preparation
Master Google Workspace, Slack, and Notion.,Familiarize yourself with AI and automation tools.,Practice efficient calendar and inbox management.,Document common workflow processes clearly.
Behavioral questions
Provide an example of anticipating a need.,Describe a time you improved a process.,How do you handle competing priorities?,Share your experience with leadership communication.
Frequently asked questions
- What is the salary for a Virtual Executive Assistant at Viva Talent?
- The Virtual Executive Assistant role at Viva Talent offers a base salary of $1,200 USD per month, with potential total monthly earnings up to $1,600 USD, including performance bonuses. Compensation is reviewed every 6 months.
- What countries are eligible for the Virtual Executive Assistant role at Viva Talent?
- This Virtual Executive Assistant position is exclusively open to candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.
- Is previous Executive Assistant experience required for this role?
- No, previous Executive Assistant experience is not strictly required. Viva Talent welcomes candidates with transferable skills and experience that demonstrate proactivity, organization, and strong communication abilities.
- What is the work arrangement for the Virtual Executive Assistant position?
- The Virtual Executive Assistant role at Viva Talent is a 100% remote position, offering flexibility and the ability to work from home permanently.
- What are the English language requirements for the Virtual Executive Assistant job?
- Candidates must possess fluent English, equivalent to a C1 level, to be considered for the Virtual Executive Assistant role at Viva Talent.
- What kind of benefits does Viva Talent offer its employees?
- Viva Talent provides a comprehensive benefits package including global health insurance, paid holidays, vacation, sick days, family care days, paid parental leave, and flexible parent policies.
- How long does the hiring process typically take at Viva Talent?
- Viva Talent aims for a quick hiring process, typically taking around 6 days, with new hires onboarded every Monday.
- Does Viva Talent offer career growth opportunities for Virtual Executive Assistants?
- Yes, Viva Talent emphasizes career development with clear growth paths, including opportunities to advance to Sr. EA, CSM, Project or Operations Manager, or Chief of Staff roles.