Virtual Executive Assistant (Remote)
Viva Talent · Latin America
- Hybrid
- Full-time
- $16,000 / year
- Latin America
Job highlights
- Support startup leaders as a remote Executive Assistant.
- Own calendars, inboxes, meetings, travel, and expenses.
- Improve workflows and document processes.
- Proactive role with ownership and growth opportunities.
- Competitive pay, global benefits, and strong company mission.
About the role
Virtual Executive Assistant - Viva Talent
Viva Talent is seeking a Remote Executive Assistant to support fast-growing US and Canadian startups. This role requires ownership, anticipation of needs, and a proactive approach to help executives succeed daily.
About Viva Talent
Our mission is to create real career opportunities for women across Latin America, while welcoming anyone who shares our values. We emphasize impact, growth, and fostering a workplace where every voice matters.
Responsibilities
As an Executive Assistant at Viva, you will work closely with startup leaders, managing their busy schedules and priorities. Your key responsibilities include:
- Owning calendars, inboxes, meetings, travel, and expenses.
- Ensuring priorities are clear and daily operations run smoothly.
- Improving workflows and documenting processes.
- Supporting projects, reporting, and internal coordination.
- Thinking ahead, solving problems, and anticipating needs.
- Taking initiative to identify and implement improvements.
Ideal Candidate Profile
This role is perfect for you if:
- You want your work to have a tangible impact.
- You are proactive, naturally organized, and prefer autonomy.
- You thrive in fast-paced environments and enjoy learning new tools.
- You are seeking growth, consistent feedback, and long-term career development.
Requirements
We are looking for candidates with:
- 2+ years of general work experience.
- Fluent English (C1 level).
- Demonstrated work tenure (at least one of the last three roles shows 2+ years).
- Previous Executive Assistant experience is not required; transferable experience is highly valued.
- Enthusiasm for AI and automation tools.
- Proficiency with Google Workspace, Slack, Notion, and similar tools.
- Reliability, proactivity, and confidence in communicating with leaders.
- Candidates must be located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, or Mexico.
What We Offer
Join a team with a 4.7/5 Glassdoor rating and enjoy:
- A company driven by a social mission and strong values.
- A culture of growth, empowerment, and well-being.
- 100% remote work environment.
- Clear career growth paths (Sr. EA, CSM, Project/Operations Manager, Chief of Staff).
- Excellent work-life balance with fixed schedules and no overtime.
- Competitive pay with raises every 6 months and performance bonuses.
- Global health insurance (medical, dental, vision, mental health).
- Paid holidays, vacation, sick days, and family care days.
- Family-friendly benefits including paid parental leave and flexible policies.
- 4-week paid training with ongoing coaching.
Key Skills/ Competency
- Executive Assistant
- Calendar Management
- Inbox Management
- Travel Coordination
- Expense Management
- Workflow Improvement
- Project Support
- Communication
- Problem Solving
- Proactive
Skills & topics
- Virtual Executive Assistant
- Remote Assistant
- Executive Support
- Calendar Management
- Travel Coordination
- Operations Support
- Startup Support
- Google Workspace
- Slack
- Notion
How to get hired
- Tailor your resume: Highlight transferable skills like organization, communication, and problem-solving to match EA requirements.
- Showcase initiative: Detail instances where you proactively improved processes or anticipated needs in previous roles.
- Emphasize remote readiness: Mention experience with Google Workspace, Slack, Notion, and your comfort with remote collaboration tools.
- Highlight experience: Even without direct EA experience, emphasize your 2+ years of general work experience and strong communication skills with leaders.
- Express enthusiasm: Convey your excitement for Viva Talent's mission and the opportunity for growth in a fast-paced environment.
Technical preparation
Master Google Workspace suite (Docs, Sheets, Calendar).,Become proficient with Slack for communication.,Learn Notion for documentation and project management.,Explore AI and automation tools for efficiency.
Behavioral questions
How do you anticipate executive needs?,Describe a time you improved a process.,How do you manage competing priorities?,How do you handle communication with leaders?
Frequently asked questions
- What is the salary for a Virtual Executive Assistant at Viva Talent?
- The Virtual Executive Assistant role at Viva Talent offers a base salary of $1,200 USD per month, with potential total monthly earnings up to $1,600 USD, including performance bonuses. Compensation reviews occur every 6 months.
- What are the location requirements for this Virtual Executive Assistant position?
- This is a remote position, but candidates must be currently located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, or Mexico to apply for the Virtual Executive Assistant role at Viva Talent.
- Is previous Executive Assistant experience required for this role at Viva Talent?
- No, previous Executive Assistant experience is not strictly required for the Virtual Executive Assistant position. Viva Talent welcomes candidates with transferable skills from at least 2 years of general work experience.
- What tools should I be familiar with for the Virtual Executive Assistant job?
- For the Virtual Executive Assistant role, you should be comfortable with common collaboration and productivity tools such as Google Workspace, Slack, and Notion, as well as AI and automation tools.
- What are the career growth opportunities for a Virtual Executive Assistant at Viva Talent?
- Viva Talent offers clear growth paths for its Virtual Executive Assistants, with opportunities to advance into roles like Senior EA, Customer Success Manager, Project or Operations Manager, or even Chief of Staff.
- Does Viva Talent offer health insurance for remote employees?
- Yes, Viva Talent provides global health insurance for its remote employees, covering medical, dental, vision, mental health, and routine care, ensuring you are covered wherever you are.
- How long does the hiring process take for the Virtual Executive Assistant role?
- Viva Talent aims for a quick hiring process for the Virtual Executive Assistant role, typically taking around 6 days, with new hires onboarding every Monday.