Virtual Executive Assistant

Virtual Executive Assistant - Remote

Viva Talent is seeking a motivated Virtual Executive Assistant to support fast-growing US and Canadian startups. This is a non-traditional assistant role where you will take ownership, anticipate needs, and help executives succeed daily. We are looking for candidates located in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico. This role is posted as we are actively hiring and reviewing applications on a rolling basis. Viva's mission is to create career opportunities for women in Latin America and welcome all who share our values. We emphasize impact, growth, and ensuring every team member's voice is heard.

About the Role

As an Executive Assistant at Viva, you will collaborate closely with dynamic startup leaders who manage competing priorities. Your role will be crucial in maintaining organization, proactivity, and staying ahead of their needs.

What You Will Do

• Support up to three executives with administrative and operational tasks.
• Own calendars, inboxes, meetings, travel arrangements, and expense management.
• Ensure priorities are clear and daily operations run smoothly.
• Enhance workflows and document existing processes.
• Assist with projects, reporting, and internal coordination.
• Anticipate needs, solve problems, and take initiative for improvements.

Who You Are

• You desire meaningful work with a real impact.
• You are proactive and naturally possess strong organizational skills.
• You thrive with autonomy and prefer ownership over micromanagement.
• You enjoy fast-paced environments and learning new tools.
• You are seeking growth opportunities, regular feedback, and long-term career development.

What We Are Looking For

• Minimum of 2 years of general work experience.
• Fluent English (C1 level).
• Demonstrated stability in previous roles, with at least one of your last three roles showing 2+ years of tenure.
• Previous Executive Assistant experience is not required; transferable experience is highly valued.
• Enthusiasm for AI and automation tools.
• Proficiency with Google Workspace, Slack, Notion, and similar tools.
• Reliability, proactivity, and confidence in communicating with leaders.

What We Offer

• A supportive work environment with a 4.7/5 Glassdoor rating.
• A company driven by a social mission and strong values.
• A culture centered on growth, empowerment, and well-being.
• Fully remote work environment (100% remote, forever).
• Clear career advancement paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
• Excellent work-life balance: fixed schedules, no overtime, and weekends off.
• Competitive compensation: bi-annual raises and performance bonuses.
• Global health insurance coverage (medical, dental, vision, mental health, routine care).
• Generous paid time off: holidays, vacation, sick days, and family care days.
• Family-friendly benefits including paid parental leave and flexible policies.
• Comprehensive 4-week paid training program with ongoing coaching.

Important Notice

All official communication from Viva will be from an @execviva.com email address. Please report any communications from unofficial sources to careers@execviva.com. Viva never requests payments or sensitive personal information from candidates.

Key skills/competency

• Virtual Executive Assistant
• Calendar Management
• Inbox Management
• Meeting Coordination
• Travel Arrangements
• Expense Management
• Workflow Improvement
• Project Support
• Communication Skills
• Problem Solving