Virtual Assistant to CEO

Virtual Assistant to CEO at Viva Talent

This role is for Executive Assistants who operate as a trusted partner, anticipate needs, and protect executive focus every day. Viva Talent is committed to creating real career opportunities for women across Latin America, welcoming all who share their values of impact, growth, and empowerment. This position is open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

At Viva Talent, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

As a Virtual Assistant to CEO, you will work directly with C-level leaders at fast-moving startups. Your primary role is to protect focus, bring clarity to priorities, and help leaders make better decisions faster. This is not merely a task-based assistant role; you are expected to be a thought partner, a filter, and a force multiplier for the executive you support.

This is a full-time contractor position, offering a $1,200 USD base salary, with total monthly earnings up to $1,600 USD. The compensation package includes performance bonuses, compensation reviews every 6 months, and amazing benefits.

What You Will Do

• Own the executive’s calendar, inbox, meetings, travel, and expenses.
• Act as a gatekeeper and prioritization filter.
• Prepare executives for meetings with context, notes, and follow-ups.
• Track action items, deadlines, and commitments.
• Support projects, reporting, and cross-functional coordination.
• Anticipate issues and proactively propose solutions.
• Build and improve workflows, trackers, and documentation.

How You Know This Is The Job For You

• You enjoy building structure and improving processes.
• You think in priorities, not just tasks.
• You are calm, organized, and decisive under pressure.
• You take ownership and speak up when something can be improved.
• You are detail-oriented and execution-focused.
• You enjoy fast-paced environments and learning new tools.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• No job hopping: at least one of your last three roles shows a 2+ year tenure.
• Previous Executive Assistant experience is not required; transferable experience is welcome.
• Excited about AI and automation tools.
• Comfortable with Google Workspace, Slack, Notion, and similar tools.
• Reliable, proactive, and confident communicating with leaders.

How We Take Care Of You

With a 4.7/5 Glassdoor rating, our team really does love working here. Here’s why:

• A company driven by a real social mission and strong values.
• A culture built around growth, empowerment, and well-being.
• 100% remote, forever.
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
• Work-life balance: fixed schedules, no overtime, weekends off.
• Competitive pay: raises every 6 months plus performance bonuses.
• Global health insurance that follows you everywhere: medical, dental, vision, mental health, routine care.
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training plus ongoing coaching.

Key skills/competency

• Executive Support
• Calendar Management
• Inbox Management
• Meeting Preparation
• Prioritization
• Workflow Optimization
• Google Workspace
• Slack
• Notion
• Proactive Communication