Virtual Assistant to CEO

Virtual Assistant to CEO

Viva Talent is seeking an Executive Assistant to support fast-growing US and Canadian startups. This role is for EAs who operate as a trusted partner, anticipate needs, and protect executive focus every day.

Location: Remote (candidates must be in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico at this time).

At Viva, our mission is to create real career opportunities for women across Latin America while welcoming anyone who shares our values, regardless of gender. We focus on impact, growth, and giving people a place where their voice genuinely matters.

About the Role

As an Executive Assistant (EA) you will work directly with C-level leaders at fast-moving startups. Your role is to protect focus, bring clarity to priorities, and help leaders make better decisions faster. This is not a task-based assistant role. You are a thought partner, a filter, and a force multiplier for the executive you support.

Compensation & Benefits

• Full-time contractor with a base of $1,200 USD, with total monthly earnings up to $1,600 USD.
• Performance bonuses and compensation reviews every 6 months.
• Amazing benefits including global health insurance (medical, dental, vision, mental health, routine care), paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training plus ongoing coaching.

What You Will Do

• Own the executive’s calendar, inbox, meetings, travel, and expenses.
• Act as a gatekeeper and prioritization filter.
• Prepare executives for meetings with context, notes, and follow-ups.
• Track action items, deadlines, and commitments.
• Support projects, reporting, and cross-functional coordination.
• Anticipate issues and proactively propose solutions.
• Build and improve workflows, trackers, and documentation.

How You Know This Is The Job For You

• You enjoy building structure and improving processes.
• You think in priorities, not just tasks.
• You are calm, organized, and decisive under pressure.
• You take ownership and speak up when something can be improved.
• You are detail-oriented and execution-focused.
• You enjoy fast-paced environments and learning new tools.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• At least one of your last three roles shows a 2+ year tenure.
• Previous Executive Assistant experience is not required; transferable experience is welcome.
• Excited about AI and automation tools.
• Comfortable with Google Workspace, Slack, Notion, and similar tools.
• Reliable, proactive, and confident communicating with leaders.

Why Viva Talent?

• 4.7/5 Glassdoor rating.
• A company driven by a real social mission and strong values.
• A culture built around growth, empowerment, and well-being.
• 100% remote, forever.
• Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
• Work-life balance: fixed schedules, no overtime, weekends off.

Key skills/competency

• Executive Assistant
• Virtual Assistant
• CEO Support
• Calendar Management
• Inbox Management
• Travel Arrangements
• Meeting Preparation
• Project Support
• Workflow Improvement
• Communication Skills