Job Overview
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Job Description
Executive Assistant to CEO at Viva Talent
Viva Talent is seeking an Executive Assistant (EA) to support C-level leaders at fast-growing US and Canadian startups. This is an opportunity for EAs who want to operate as a trusted partner, anticipate needs, and protect executive focus. Viva's mission is to create career opportunities for women across Latin America and welcomes all who share their values.
About the Role
As an Executive Assistant, you will work directly with C-level leaders, acting as a thought partner, filter, and force multiplier. Your primary goal is to protect executive focus, bring clarity to priorities, and help leaders make better decisions faster. This is not a task-based role; it requires a strategic approach to support.
What You Will Do
- Own the executive’s calendar, inbox, meetings, travel, and expenses.
- Act as a gatekeeper and prioritization filter.
- Prepare executives for meetings with context, notes, and follow-ups.
- Track action items, deadlines, and commitments.
- Support projects, reporting, and cross-functional coordination.
- Anticipate issues and proactively propose solutions.
- Build and improve workflows, trackers, and documentation.
How You Know This Is The Job For You
- You enjoy building structure and improving processes.
- You think in priorities, not just tasks.
- You are calm, organized, and decisive under pressure.
- You take ownership and speak up when something can be improved.
- You are detail-oriented and execution-focused.
- You enjoy fast-paced environments and learning new tools.
What We Are Looking For
- 2+ years of general work experience.
- Fluent English (C1 level).
- At least one of your last three roles shows a 2+ year tenure.
- Previous Executive Assistant experience is not required; transferable experience is welcome.
- Excited about AI and automation tools.
- Comfortable with Google Workspace, Slack, Notion, and similar tools.
- Reliable, proactive, and confident communicating with leaders.
Compensation & Benefits
- Full-time contractor role.
- Base pay of $1,200 USD, with total monthly earnings up to $1,600 USD.
- Performance bonuses and compensation reviews every 6 months.
- Amazing benefits including global health insurance (medical, dental, vision, mental health), paid holidays, vacation, sick days, family care days, paid parental leave, and flexible parent policies.
- 4-week paid training plus ongoing coaching.
- Work-life balance with fixed schedules and weekends off.
- Clear growth paths: Sr. EA, CSM, Project or Operations Manager, Chief of Staff.
Key skills/competency
- Executive Assistance
- Calendar Management
- Inbox Management
- Meeting Coordination
- Travel Arrangements
- Expense Management
- Project Support
- Workflow Improvement
- Communication
- Problem-Solving
How to Get Hired at Viva Talent
- Tailor your resume: Highlight transferable skills like organization, communication, and proactivity for the Virtual Assistant to CEO role.
- Showcase relevant tools: Emphasize your experience with Google Workspace, Slack, Notion, and any AI/automation tools.
- Demonstrate ownership: In your application and interviews, provide examples of when you've improved processes or taken initiative.
- Express your values: Align your responses with Viva Talent's mission of social impact and empowerment.
- Apply swiftly: The hiring process is quick; submit your application to start promptly.
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