Virtual Assistant to CEO

About the Role: Virtual Assistant to CEO

This role at Viva Talent supports fast-growing US and Canadian startups by acting as a trusted partner to C-level leaders. It's designed for Executive Assistants who anticipate needs, protect executive focus, and drive efficiency every day.

Company Mission

At Viva, our mission is to create real career opportunities for women across Latin America, welcoming everyone who shares our values. We prioritize impact, growth, and ensuring every voice matters.

Key Responsibilities as a Virtual Assistant to CEO

As a Virtual Assistant to CEO, you will directly support up to three C-level leaders, focusing on administrative and operational excellence. Your key responsibilities include:

• Owning the executive’s calendar, inbox, meetings, travel, and expenses.
• Acting as a gatekeeper and prioritization filter for incoming requests.
• Preparing executives for meetings with essential context, notes, and follow-ups.
• Tracking action items, deadlines, and commitments to ensure timely completion.
• Supporting projects, reporting, and cross-functional coordination efforts.
• Anticipating potential issues and proactively proposing effective solutions.
• Building and improving workflows, trackers, and documentation to enhance efficiency.

This is not a task-based assistant role; you will operate as a thought partner and force multiplier for the executives you support.

Ideal Candidate Profile

This role is for you if you possess the following qualities:

• You enjoy building structure and continuously improving processes.
• You think in priorities, not merely a list of tasks.
• You are calm, organized, and decisive, especially under pressure.
• You take full ownership of your work and proactively suggest improvements.
• You are detail-oriented and highly execution-focused.
• You thrive in fast-paced environments and are eager to learn new tools.

What We Are Looking For

• 2+ years of general work experience.
• Fluent English (C1 level).
• A stable work history, with at least one role of 2+ years tenure in your last three positions.
• Transferable experience is valued; previous Executive Assistant experience is not strictly required.
• Excitement about leveraging AI and automation tools.
• Comfortable using Google Workspace, Slack, Notion, and similar collaboration tools.
• Reliable, proactive, and confident in communicating with senior leaders.

How Viva Talent Supports You

Viva Talent is proud of its 4.7/5 Glassdoor rating, reflecting a culture of support and growth:

• A company driven by a strong social mission and core values.
• A culture focused on growth, empowerment, and employee well-being.
• 100% remote work environment, permanently.
• Clear growth paths, including Sr. EA, CSM, Project/Operations Manager, or Chief of Staff.
• Excellent work-life balance with fixed schedules, no overtime, and weekends off.
• Competitive pay, with compensation reviews every 6 months and performance bonuses.
• Comprehensive global health insurance: medical, dental, vision, mental health, and routine care.
• Paid holidays, vacation, sick days, and family care days.
• Family-friendly benefits: paid parental leave and flexible parent policies.
• 4-week paid training and continuous coaching for professional development.

Application Process

We aim for a fast process, typically around 6 days, with new hires onboarded every Monday. Move fast to get hired fast!

Location & Work Arrangement

This is a fully remote position, open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

Key skills/competency

• Executive Support
• Calendar Management
• Inbox Management
• Meeting Coordination
• Travel Planning
• Expense Reporting
• Project Coordination
• Prioritization
• Workflow Optimization
• Google Workspace